Generated by All in One SEO v5.0.1.1, this is an llms.txt file, used by LLMs to index the site. # Cardinal Services Workplace Solutions | 1.800.342.4742 ## Sitemaps - [XML Sitemap](https://cardinalservices.com/sitemap.xml): Contains all public & indexable URLs for this website. ## Posts - [HR News](https://cardinalservices.com/news/) - [Are You Prepared for Your Fall Safety Risks?](https://cardinalservices.com/are-you-prepared-for-your-fall-safety-risks/) - As temperatures cool and employees transition from summer schedules into busier fall operations, September is an excellent time to revisit workplace safety procedures. Many employers experience an increase in injuries during seasonal transitions due to changing weather, staffing adjustments, and increased workloads. Now is the time to inspect walking surfaces, outdoor work areas, warehouse traffic - [Workplace Safety in Hot Weather: A Guide for Employers ](https://cardinalservices.com/workplace-safety-hot-weather/) - As temperatures rise during the summer months, employers have an important responsibility to protect employees who work outdoors or spend significant time traveling for business. Heat-related illnesses can develop quickly and may lead to serious health consequences, decreased productivity, and increased workplace accidents if proper precautions are not taken. Creating a proactive heat safety plan - [Fall Protection: A Critical Safety Priority for Oregon Employers ](https://cardinalservices.com/fall-protection-a-critical-safety-priority-for-oregon-employers/) - Any employer with employees working at heights understands the serious risks involved. Falls remain one of the leading causes of workplace injuries, and the consequences can be severe — for both employees and the business. In Oregon, the importance of fall protection is reinforced through active enforcement. Oregon OSHA has directed its enforcement officers to - [Oregon Employers: New Minimum Wage Rates Start July 1, 2026 ](https://cardinalservices.com/oregon-employers-new-minimum-wage-rates-start-july-1-2026/) - Oregon’s Bureau of Labor and Industries [BOLI] announces upcoming changes to Oregon’s minimum wage rates. For hours worked July 1st and forward—Oregon’s minimum wage rates increase 50¢ based on year-over-year inflation: Standard Minimum Wage: $15.55 per hour Portland Metro Minimum Wage: $16.80 per hour Non-Urban Minimum Wage: $14.55 per hour Required Posting of Minimum Wage Posters - [Employee Engagement Declines, Manager Burnout & Culture Fragility ](https://cardinalservices.com/employee-engagement-declines-manager-burnout-culture-fragility/) - March coverage shows a continued downward trend in engagement and rising pressure on managers. Reports stress that culture and manager enablement require urgent attention to prevent downstream retention issues. Global engagement has fallen to 21%, costing an estimated $438B in productivity. Managers specifically show steep declines. https://www.thehumancapitalhub.com/articles/13-hr-trends-that-will-shape-2026 Manager engagement dropped from 30% to 27%, creating cascading - [Hazardous Communications - Chemicals in the workplace ](https://cardinalservices.com/hazardous-communications-chemicals-in-the-workplace/) - Pretty much every employer has chemicals in the workplace. Sometimes this requires training, sometimes it does not. For example, an office employee using a window cleaner like Windex every once in a while on the window of their office does not. However a janitorial person using the same Windex, and more importantly, who uses it - [Bad Weather Closures: Employer Payroll Obligations ](https://cardinalservices.com/bad-weather-closures-employer-payroll-obligations/) - Guidelines for paying staff when bad weather closes a workplace or halts business operations Employers' pay obligations during inclement weather closures are based on the worker's Fair Labor Standards Act (FLSA) classification—depending on whether the employee is classified as an exempt employee or a non-exempt worker who is eligible for overtime. Additionally, some state laws - [OSHA 300 and 300A Reports  ](https://cardinalservices.com/osha-300-and-300a-reports/) - It is that time of the year again to get your OSHA 300A posted (technically as of February 1st, 2026). Starting in 2024 Cardinal has been tracking recordable injuries and illnesses in PrismHR, our new payroll platform. Some advantages of the new system: Our Risk Team enters in injury data quickly and keeps it - [OSHA 300 and 300A Reports - Who has to keep OSHA 300 Logs? ](https://cardinalservices.com/osha-300-and-300a-reports-who-has-to-keep-osha-300-logs/) - Do you have to keep OSHA 300 records and post a 300A summary in February? It depends on your industry and if you have been asked. If you are unfamiliar with the OSHA 300 logs, they are a nationwide standard that records workplace fatalities, injuries and illnesses, so you can compare injuries in Oregon to - [Creating Internal Job Descriptions for Company Use ](https://cardinalservices.com/creating-internal-job-descriptions-for-company-use/) - A comprehensive job description is more than just a recruiting tool. For most employers, a job description is used only when hiring. Traditionally, it is a bare-bones document outlining the tasks, duties, functions, and responsibilities for performing a given job. Job Descriptions are not just for recruiting! Employers shouldn’t wait until there is a - [Oregon House Bill 3187: Addressing Age Discrimination in Hiring ](https://cardinalservices.com/oregon-house-bill-3187-addressing-age-discrimination-in-hiring/) - Oregon's House Bill 3187 strengthens existing age discrimination laws by prohibiting employers, agencies, and recruiters from requesting an applicant's age, birthdate, or graduation dates before an initial interview or conditional job offer. - [Dreaming of offering health insurance to your employees? ](https://cardinalservices.com/dreaming-of-offering-health-insurance-to-your-employees/) - Health Insurance is the #1 benefit requested by employees! Find out how it can be a reality for your business. - [Regence Prescription and Pharmacy Support](https://cardinalservices.com/regence-prescription-and-pharmacy-support/) - Confused about what medications are covered by your health plan? Want to know how much your prescription will cost? Need a pharmacy that accepts your health plan? REGENCE CAN HELP! Cardinal and your employer offer competitively priced medical plans that include pharmacy coverage. Get Pharmacy Support Login to your Regence.com member account to discover more information about your - [Tips on getting in-network care outside of Oregon ](https://cardinalservices.com/tips-on-getting-in-network-care-outside-of-oregon/) - Using Cardinal’s Regence Group Health Plan and doing some Travelling? Or moving out of Oregon? Yes, our Regence plan can cover you! Regence has a website where you can look up in network health care providers (Regence.com). This website works great in Oregon, but a better tool for finding a provider that takes Regence outside - [Regence's Virtual Mental Health Care](https://cardinalservices.com/regences-virtual-mental-health-care/) - Access personalized help with Regence's AbleTo virtual therapy program AbleTo provides: Real therapists who are highly trained and licensed. Convenient appointment times that fit your schedule. Easy access by phone or video chat. Every session is secure and confidential. Private sessions are covered under your health benefits! How to sign up for AbleTo.com - [Taxes on Tips and Overtime](https://cardinalservices.com/taxes-on-tips-and-overtime/) - You might have heard about the new federal law referred to as the “Big Beautiful Bill” about no taxes on tips and overtime, but how does that work and what does that mean to your employees? A key point to note is that this is a tax deduction. Employees still pay taxes on overtime and - [Unemployment Benefits for Striking Workers](https://cardinalservices.com/unemployment-benefits-for-striking-workers/) - Recent passage of Oregon Senate Bill 916 will allow striking workers unemployment benefits. Prior to the passage of SB 916, employees that were separated from employment under certain conditions, such as a lay off or a one-time mistake at work, would qualify for unemployment benefits for up to 26 weeks. Striking workers were excluded as - [New Eligible Leave: Adoptions and Foster Care Placements](https://cardinalservices.com/new-eligible-leave-adoptions-and-foster-care-placements/) - New Eligible Leave Activities for Employees Planning Adoptions and Foster Care Placements for 2025 Effective January 1, 2025 Paid Leave Oregon now offers Pre-Placement Leave for eligible employees who are planning to adopt or foster a child. Pre-placement Leave identifies activities that are part of the adoption or fostering process that are required - [These questions are still illegal to ask candidates in a job interview!](https://cardinalservices.com/these-questions-are-still-illegal-to-ask-candidates-in-a-job-interview/) - DO NOT ASK THESE 5 INTERVIEW QUESTIONS There are many questions U.S. employers cannot legally ask during a job interview, but here are five of the most often asked questions that will expose you to legal liability. Questions about age, marital status, children, ethnicity, and religion should never be asked during job interviews, and if - [New Minimum Wage Rates in Oregon Starts July 1, 2025](https://cardinalservices.com/new-minimum-wage-rates-in-oregon-starts-july-1-2025/) - Oregon’s Bureau of Labor and Industries [BOLI] announced upcoming changes to Oregon’s minimum wage rates based on a 2.4% rise in the US Consumer Price Index from March 2024 to March 2025. For hours worked July 1st and forward—Oregon’s minimum wage rates increase 35¢ based on year-over-year inflation: Standard Minimum Wage: $15.05 per hour Portland Metro Minimum - [FED FORM I-9 | E-Verify and E-Verify+  ](https://cardinalservices.com/fed-form-i-9-everify-and-everify/) - FED FORM I-9 U.S. Citizenship and Immigration Services has made minor changes to Form I-9 Employment Eligibility Verification to align with statutory language and the updated DHS Privacy Notice. REVISED FORM I9 The revised Form I-9, with an edition date of 01/20/25 and an expiration date of 05/31/2027, is now available. These multiple previous - [UPDATE: Beneficial Ownership Information [BOI] Reporting No Longer Required ](https://cardinalservices.com/update-beneficial-ownership-information-boi-reporting-no-longer-required/) - The rule requiring certain businesses to register ownership information with the Financial Crimes Enforcement Network [FinCen] is no longer required for domestic businesses. Per the FinCen Website [Updated March 21, 2025] “All entities created in the United States — including those previously known as “domestic reporting companies” and their beneficial owners are now exempt - [ATTENTION: Contractors and Subcontractors doing Oregon Public Works Projects ](https://cardinalservices.com/attention-contractors-and-subcontractors-doing-oregon-public-works-projects/) - If you are a contractor and do public works with the State of Oregon, you might have heard of Executive Order 24-31 which would have required project labor agreements (think union involvement) in most cases. On March 24th a Marion County Circuit Court Judge ordered a temporary injunction delaying this Executive Order from - [Corporate Transparency Act, New Deadline](https://cardinalservices.com/corporate-transparency-act-new-deadline/) - Corporate Transparency Act: New Beneficial Ownership Information Reporting New Deadline March 21, 2025 Beneficial Ownership Information [BOI] reporting under the Corporate Transparency Act [CTA] is again required, with a new reporting deadline of March 21, 2025, for most companies. For more information on BOI click here. What is Beneficial Ownership Information [BOI] Reporting? - [Telehealth Service - “Doctor On Demand”](https://cardinalservices.com/telehealth-service-doctor-on-demand/) - Urgent care available 24/7 from the convenience of your own home. Now you can get healthcare without leaving the house. See a medical expert, in minutes, whenever you need to. Doctor On Demand is more than a nurse advice line… Video consultation by computer or by phone app—with board-certified physicians, licensed counselors or psychiatrists—7 days - [Regence Customer Service is Your Friend!](https://cardinalservices.com/regence-customer-service-is-your-friend/) - Save time, money and avoid surprises when you call Regence Customer Service Unless you are an expert in deciphering all the minutiae in the multiple pages of your health plan documents or when trying to find out which provider is in what network or how the provider will bill—a phone call to Regence’s customer service - [Notification of Regence Network Termination: Salem Health ](https://cardinalservices.com/notification-of-regence-network-termination-salem-health/) - As of Jan. 1, 2025, the provider called Salem Health is no longer part of the Regence BlueCross BlueShield of Oregon network. However, your Regence Healthcare plan allows you to see other network providers nearby or in other geographic areas. To find other providers: log into your online account at www.regence.com to locate other Regence - [Corporate Transparency Act REINSTATED, then Put on HOLD again!](https://cardinalservices.com/corporate-transparency-act-reinstated-then-put-on-hold-again/) - In early December, we let you know that a federal judge blocked the Corporate Transparency Act. As of December 23, 2024, a panel of judges reinstated the reporting guidelines. Then on December 26th, the Fifth Circuit Court issued an order vacating the December 23rd reinstatement. What is the Corporate Transparency Act The Corporate Transparency Act - [ALERT: Federal Government Form I-9](https://cardinalservices.com/alert-federal-government-form-9/) - U.S. Citizenship and immigration Services (USCIS) issued a newer version of the Form I-9 on July 17, 2017. This form use is mandatory beginning September 18, 2017. The newest version contains very subtle changes to the instructions section and to the list of acceptable documents. These minor changes are a great reminder to employers that - [NEW Transit Tax Arriving July 1st](https://cardinalservices.com/new-transit-tax-arriving-july-1st/) - On July 1, 2018 all Oregon employers must start withholding the new statewide “Transit Tax” from each employee’s paycheck. Revenue from the statewide transit tax will go into the Statewide Transportation Improvement Fund to finance investments and improvements in public transportation services, except for those involving light rail. Who exactly will be taxed? • - [What Employers Need to Know about Veterans Day](https://cardinalservices.com/what-employers-need-to-know-about-veterans-day/) - Veterans Day is Sunday, November 11th - Request for Veterans Day Off: Employees who are veterans (as defined by Oregon law) and are scheduled to work on Veterans Day, may ask for that day off. These employees must provide 21 days’ prior notice of their intent to take that day off by October 21, - [“It’s all about Sick Time.”](https://cardinalservices.com/its-all-about-sick-time/) - This month we’ve had numerous emails from Employers and employees about “sick time” – So we’re going to help you understand what it is and what it isn’t! What is “Sick Time”? By now, you’re probably sick of hearing the term “sick time”—but what does sick time actually refer to, and why should it matter - [Ask HR: Upholding our Call-in Policy](https://cardinalservices.com/ask-hr-upholding-our-call-in-policy/) - Dear HR, One of our new hires failed to follow appropriate call-in policy before missing work. We are aware that they had a death in the family so want to be kind and help our employee through this tough period, but how do we do that while still upholding our company policies and procedures. HR - [Educating Your Employees about Absences](https://cardinalservices.com/educating-your-employees-about-absences/) - Clarifying your company policy on various time-off claims is essential! What is it … sick time, family leave, paid time off or just a non-paid absence from work? Employees are not the only ones confused! When it comes to classifying an employee’s absence, employers themselves can be fuzzy about the differences. Some employers just don’t - [Expanded Pregnancy-Related Accommodations](https://cardinalservices.com/expanded-pregnancy-related-accommodations/) - Beginning January 1, 2020, Oregon employers with six or more employees must provide pregnant job seekers and employees with reasonable accommodations for a wider array of pregnancy related medical conditions. Under this new law, employers must provide reasonable accommodations for any known limitations related to pregnancy, childbirth, lactation, or related medical conditions. Some common accommodations - [BOLI Earned Income Tax Credit](https://cardinalservices.com/boli-earned-income-tax-credit/) - Download resources Earned Income Tax Credit Notice must be provided with employee’s federal W-2 by regular or electronic mail, by hand-delivery, or in the same electronic manner that the employer provides the employee’s federal form W-2. Learn more … - [Ask HR: Sexual Harassment Complaint](https://cardinalservices.com/ask-hr-sexual-harassment-complaint/) - Dear HR, We just received our first possible sexual harassment complaint. One of our female dockworkers was loading some inventory when a male employee came up and offered to help. She declined the help, instead suggesting another co-worker (who is male) was struggling with his load and could use some help. The “helpful” employee grabbed - [URGENT! UPDATE YOUR COMPANY HANDBOOK NOW](https://cardinalservices.com/urgent-update-your-company-handbook-now/) - New Oregon State & Fed Laws for 2020 are now in force! With employment laws rapidly changing and evolving, it is important for employers to annually review and revise their employee handbooks to ensure that their policies, practices, and procedures are compliant with federal, state, and local laws. The Hot List Does your current company - [Employee Benefits in the 21st Century](https://cardinalservices.com/employee-benefits-in-the-21st-century/) - The World of Employee Benefits is Evolving Employees usually say that the most important things they want in a job first and foremost is a good-paying wage, along with “benefits.” The most common form of employee benefit is basic health insurance – with dental and vision still being an optional offering. Health benefits are still - [Expenses Incurred by Work from Home Employees](https://cardinalservices.com/expenses-incurred-by-work-from-home-employees/) - Labor Laws are now addressing specific reimbursement policies for remote workers During the height of the COVID-19 outbreak, at least 45 states and numerous local governments adopted shelter-in-place orders that required people to remain at home, except for when providing essential services. This caused an unprecedented number of employees to work remotely—a necessary arrangement that - [Establishing Employee Etiquette for Virtual Meetings](https://cardinalservices.com/establishing-employee-etiquette-for-virtual-meetings/) - Setting up a conduct policy can prevent embarrassing mishaps In March of 2020, many employees began working from home. Businesses have had to rely on virtual meetings for both staff and customers by using Microsoft Teams, Zoom, WebEx, Skype, or other video communication platforms. On the upside for workers, these meetings from home have become - ["It's not fair!" Handling staff complaints on who gets to work remotely.](https://cardinalservices.com/its-not-fair-handling-staff-complaints-on-who-gets-to-work-remotely/) - Dear HR, We are beginning to integrate employees returning to the workplace as COVID-19 restrictions are eased. We have made an exception for one employee with a disability, who will continue to work remotely. A few of our employees have voiced their displeasure with this arrangement. They think it is unfair for them to return - [Productivity tips for working remotely.](https://cardinalservices.com/productivity-tips-for-working-remotely/) - TELEWORKING During this challenging time, employees are now being asked to work from home. Here’s a list of tips that can help both employers and employees be more productive when working remotely. TIPS FOR SUPERVISORS WHO MANAGE REMOTE WORKERS Profiles of successful employees who work remotely have the following attributes: are proactive and self-initiating by - [Remote/Hybrid Workers Challenge ](https://cardinalservices.com/remote-hybrid-workers-challenge/) - Remote Working by the Numbers 27% of U.S. employees work remotely as of 2023, according to a new US Census study. 16% of U.S. companies are fully remote in 2023. 15% of work opportunities in the US are categorized as “remote jobs.” From 2018 to 2021, the number of fully remote workers grew 4x - [TELEWORKING: Productivity tips for working remotely.](https://cardinalservices.com/teleworking-productivity-tips-for-working-remotely/) - During this challenging time, employees are now being asked to work from home. Here’s a list of tips that can help both employers and employees be more productive when working remotely. TIPS FOR SUPERVISORS WHO MANAGE REMOTE WORKERS Profiles of successful employees who work remotely have the following attributes: are proactive and self-initiating by nature, - [Phase I Reopening Concerns and Considerations](https://cardinalservices.com/phase-i-reopening-concerns-and-considerations/) - The recent implementation of Phase I reopening in Oregon may have brought about changes in your operations. You may have, or may be planning to re-open your business, or deciding to let the general public in your front doors. As we get used to the new normal, Cardinal would like to highlight some concerns and - [Employees & Coronavirus Testing](https://cardinalservices.com/employees-coronavirus-testing/) - Clarification update on testing issues for employees. Testing for Coronavirus The Equal Employment Opportunity Commission (EEOC) recently released guidance on testing job applicants and returning employees for coronavirus. Employers may screen job applicants for the Coronavirus after making a conditional offer, but before an individual begins working, provided that all employees in the same job - [Paycheck Protection Program is Back!](https://cardinalservices.com/paycheck-protection-program-is-back/) - A bill to expand the Paycheck Protection Program (PPP) has passed the U.S. Senate and is expected to pass the House on Thursday, April 23rd. President Trump has already signaled he will sign the bill, which adds $310 billion funds for the depleted Paycheck Protection Program. There is no need to wait for this funding - [HR Highlights within the Coronavirus Relief Package](https://cardinalservices.com/hr-highlights-within-the-coronavirus-relief-package/) - Within the bill to fund the government and provide continued economic relief in response to the pandemic, there are expansions of the Coronavirus Aid, Relief, and Economic Security (CARES) Act, the Paycheck Protection Program (PPP), and an extension of the refundable employer payroll tax credit for paid sick and family leave through March 31st 2021. - [EMPLOYERS MAY REQUIRE WORKERS TO RECEIVE THE COVID-19 VACCINE](https://cardinalservices.com/employers-may-require-workers-to-receive-the-covid-19-vaccine/) - As vaccines become available, workplace vaccination requirements may expand. The Equal Employment Opportunity Commission (EEOC) has released guidance under federal law that makes it clear that employers may require workers to receive a COVID-19 vaccine – with limited exceptions. This is also true under Oregon law. Employers may require employees to get a COVID-19 vaccination - [IRS Lowers Standard Mileage Rate for 2021](https://cardinalservices.com/irs-lowers-standard-mileage-rate-for-2021/) - The business mileage rate will be $0.56 cents per mile For 2021, standard mileage rates for the use of cars, vans, pickups, or panel trucks will be: $0.56 cents per mile driven for business use, down from $0.575 cents in 2020. $0.16 cents per mile driven for medical or moving purposes, down from $0.17 cents in - [Employee Benefit Trends for 2021](https://cardinalservices.com/employee-benefit-trends-for-2021/) - Good news, not all trends are pandemic related! Many of the 2021 employee benefit trends are related to employee issues that have arisen due to the COVID-19 pandemic, such as accommodating employees working remotely and keeping employees healthy and productive during these challenging times. While some of these benefit trends will fade when the pandemic - ["No Jab, No Job?" Employer Vaccination Guidelines](https://cardinalservices.com/no-jab-no-job-vaccination-policies/) - COVID-19 vaccination policies are a top concern for employers and employees alike Should employers require workers to receive a COVID-19 vaccination, as a condition of continued employment? Here’s what the polls say… Employers are strong on vaccine encouragement, but split on requiring mandated vaccinations for employment. A recent Society for Human Resource Management (SHRM) survey - [Employees Who Refuse to Return to the Workplace](https://cardinalservices.com/employees-who-refuse-to-return-to-the-workplace/) - Consider granting a “Leave of Absence” for workers too scared to come back to the office UPDATED 4/29/2021 The threat of contracting COVID-19 is a serious fear for many employees and must not be underestimated nor belittled. Many employees are reluctant to return to work or return to the worksite. What are the legal alternatives - [Monitoring Social Media to Protect Your Business](https://cardinalservices.com/monitoring-social-media-to-protect-your-business/) - Feedback or Backlash? Have you recently seen or been told about a negative comment directed at your company on social media? Or read a nasty comment on Facebook from a disgruntled customer about the lack of good customer service or a bad review about one of your products? What starts as a single negative comment - [Using Social Media to Screen Prospective Employees](https://cardinalservices.com/using-social-media-to-screen-prospective-employees/) - What every employer needs to know before you Google that name Tempted to Google that job applicant’s name? It's easy, free, and you get immediate results. Whether you can really use those results, well … that’s another story! Type a person's name into an online search engine, and you might pull up a video from YouTube, - [Time to Unmask? OSHA Answers.](https://cardinalservices.com/time-to-unmask-osha-answers/) - Yesterday the Oregon Health Authority released guidance that employers can allow fully vaccinated employees to work without social distancing or a mask (in most cases). That guidance was contingent on Oregon OSHA changing workplace rules. As expected, Oregon OSHA has released a statement in line with the OHA guidance that employers who choose to verify - [Recruiting Tips for a Tough Job Market](https://cardinalservices.com/recruiting-tips-for-a-tough-job-market/) - Some tips to help you find and keep good workers! COVID-19 Recruiting—Time to address the elephant in the room! Many employers believe that the extra UI benefits many workers are receiving as a result of the pandemic have drastically reduced the incentive for the unemployed to look for work. And while this belief may be - [Where are the Missing Workers? ](https://cardinalservices.com/where-are-the-missing-workers/) - Statistics reveal additional reasons behind the current worker shortage Millions of workers have yet to return to the job market, while there is a near-record number of job openings. Why? Below, we take a deeper dive into the top reasons workers are quitting, or not applying for work at all. According to the U.S. - [Worker Shortage Solution—Offer Internships  ](https://cardinalservices.com/worker-shortage-solution-offer-internships/) - How can employers compete for workers during this hiring shortage? Employers can jump to the front of the recruiting line by offering an internship! Internships are based on the concept of an inexperienced worker learning and training under the direction of a more experienced employee for a pre-determined length of time. Traditionally, students have - [SOBERING STATS: LABOR POOL SHORTAGE UNTIL 2030 ](https://cardinalservices.com/sobering-stats-labor-pool-shortage-until-2030/) - More Jobs - Less Available Hires The pool of available workers for hire in the U.S. labor market will continue to decline for the next eight years, according to a new analysis from the Bureau of Labor Statistics (BLS). Below is a quick summary of those statistics. Links to potential hiring solutions can be found - [Employee Benefit Trends for 2022 ](https://cardinalservices.com/employee-benefit-trends-for-2022/) - A list of the benefits that can help you recruit and retain workers. The worker shortage is real, and the great wave of resignations has not yet ended. Job seekers are not just considering pay rates but are now taking a closer look at the benefits a company is offering. Newly released findings from - [Oregon OSHA New Regulations on Outdoor Smoke Exposure ](https://cardinalservices.com/oregon-osha-new-regulations-on-outdoor-smoke-exposure/) - Fire season is here! OR OSHA has new regulations for those who may work around outdoor smoke, including mask requirements and guidelines for indoor smoke exposure. The harmful chemicals and tiny particles suspended in wildfire smoke can make anyone sick. The health danger concerning these tiny particles is addressed in newly published standards for worker - [Get a handle on high-employee turnover.](https://cardinalservices.com/get-a-handle-on-high-employee-turnover/) - Besides the obvious factors … low pay, or that the work you offer may be “undesirable” (cleaning sewers), let’s look at what current statistics and surveys tell us. Employee retention is a complex topic but the complaints are startling in that they have stayed the same for the last 20 years! According to Forbes - [Workplace Violence—Is your Company at Risk?](https://cardinalservices.com/workplace-violence-is-your-company-at-risk/) - 20 Years of Statistics Show Incidents on the Rise It could happen anywhere and at any time. The FBI has been tracking workplace violence pertaining to armed incidents for 20 years—and the incidents are increasing. Two million cases of workplace violence are reported each year. Homicide is the 3rd leading cause of workplace deaths among - [Employer Update: Coronavirus Disease 2019 (COVID-19)](https://cardinalservices.com/employer-update-coronavirus-disease-2019-covid-19/) - Here are some “safe practices” that can help you and your employees Cardinal Services acknowledges the worry and the many questions on employers’ minds with the arrival of the Coronavirus in the Pacific Northwest. We want to share some best practices that can help you and your employees during this ongoing health challenge. Occupational Safety - [Face Covering Required for Indoor Public Spaces Starting July 1st.](https://cardinalservices.com/required-face-covering-for-indoor-public-spaces-starting-july-1/) - Guidance for all employers, employees, and the public. · Mask Guidance (for all counties) – Info on which businesses must comply, guidance on face coverings, and OSHA information for customers and visitors. · "Masks Required" Sign for Businesses – Downloadable sign to print for public display. · Face Covering Facts – Printable flyer for face-covering - [May 2022: National Mental Health Awareness Month](https://cardinalservices.com/may-2022-national-mental-health-awareness-month/) - After the last two years of pandemic living, many people are realizing that stress, isolation, and uncertainty have taken a toll on their well-being. This newfound realization has led to an emphasis in addressing mental and emotional health issues within the workforce. MENTAL HEALTH IMPACTS US ALL As mentioned by the Whitehouse Briefing Room: - [Promoting Mental Health Awareness at the Worksite ](https://cardinalservices.com/promoting-mental-health-awareness-at-the-worksite/) - Steps Employers Can Take to Promote Workers’ Mental Health Employers can promote awareness about the importance of mental health and stress management through a combination of workplace health programs, HR benefits, and employee education. Research has shown that these programs are successful, especially when they combine mental and physical health interventions with actual worksite activities. - [IRS Raises Standard Mileage Rate for Final Half of 2022](https://cardinalservices.com/irs-raises-standard-mileage-rate-for-final-half-of-2022/) - Business mileage rate increases to 62.5 cents per mile, up from 58.5 cents Citing soaring gas prices, the Internal Revenue Service (IRS) on June 9 announced an increase in the optional standard mileage rate for the final six months of 2022. Effective July 1 through Dec. 31, 2022, the standard mileage rate - [Oregon Paid Family Leave update](https://cardinalservices.com/oregon-paid-family-leave-update/) - Paid Leave in Oregon | Effective 2023. The Oregon Employment Department [OED] has recently issued a press release (see below) outlining the details on the employee-employer tax contribution for the Oregon Paid Family Leave program. Paid Leave Oregon is an insurance program for all Oregon employers and employees. The program is funded through payroll-based - [Top Ten Illegal Job Interview Questions ](https://cardinalservices.com/top-ten-illegal-job-interview-questions/) - Here’s a Simple List of NO-NO’s You Must Never Ask How old are you? Are you married? Do you have kids? Are you pregnant? Do you plan on having kids soon? Do you have any disabilities or health problems? How much do you weigh? What’s your race/nationality? What’s your religion? Do you celebrate religious holidays? - [New COVID-19 Compliance Regulation Issued by Cal/OSHA ](https://cardinalservices.com/new-covid-19-compliance-regulation-issued-by-cal-osha/) - Effective Immediately WHAT’S UP On October 13th, The California Department of Public Health (CDPH) and California Division of Occupational Safety and Health (Cal/OSHA) made significant changes to the state’s definition of “close contact,” and to the potential two-year extension of California’s COVID-19 regulation that all employers must implement. The CDPH changed the definition of - [EMPLOYER ALERT:  LAWS ON ROUNDING PAYCHECK HOURS HAVE CHANGED! ](https://cardinalservices.com/employer-alert-laws-on-rounding-paycheck-hours-have-changed/) - New state laws require employers to stop this practice. Past Common Practice of Rounding Hours For years, many employers have used the practice of time clock rounding employees’ work hours to the nearest five-minute, six-minute, or up to a 15-minute interval. This practice is lawful under the Federal Fair Labor Standards Act [FLSA] as - [Do employers need to pay for worker commutes? ](https://cardinalservices.com/do-employers-need-to-pay-for-worker-commutes/) - A recent memo from the Federal Office of Personnel Management has raised new questions for the private sector. New Federal guidance: On Aug. 22, 2023, the Federal Office of Personnel Management issued guidance regarding whether the Fair Labor Standards Act requires federal workers to be compensated for their commute to work. This new guidance also - [2023 Update on National Caregiving Laws ](https://cardinalservices.com/2023-update-on-national-caregiving-laws/) - Excerpted from AARP Newsletter Though the federal government does not require private employers to offer paid family leave — the Family and Medical Leave Act allows up to 12 weeks of unpaid leave annually—while some states have enacted legislation to create mandatory family leave insurance programs to provide money for caregivers and new parents. Why - [New I-9 Requirements Effective July 31, 2023 ](https://cardinalservices.com/new-i9-requirements-effective-july-31-2023/) - After three years of leniency, The U.S. Department of Homeland Security (DHS) is ending its temporary COVID-19-related I-9 policies. US employers will no longer be exempt from in-person inspections of new hires' identity and employment eligibility forms. The government will end the granted flexibility from 2020, effective July 31, 2023. What this Means for - [Using Artificial Intelligence in the Workplace ](https://cardinalservices.com/using-artificial-intelligence-in-the-workplace/) - You may need an AI Policy for your employees! Employers with knowledge workers should consider setting employer expectations around the use of artificial intelligence (AI) in the workplace. A knowledge worker is anyone who has to think as part of their job and must produce some output—such as creating newsletters, content, reports, emails—anything that - [New California Background Check Requirements Effective Oct. 1](https://cardinalservices.com/new-california-background-check-requirements-effective-oct-1/) - If you employ in California, you will need to make changes to your background check process to comply with the new Fair Chance Act (FCA) regulations CURRENT LAW - The California Fair Chance Act The original law went into effect in 2018. It prohibits employers from asking about an applicant's criminal history until after - [Creating an Onboarding Process for New Hires](https://cardinalservices.com/creating-an-onboarding-process-for-new-hires/) - Onboarding is a detailed process by which new hires are integrated into a company. Onboarding is not just about completing new-hire paperwork and training; it must also include learning about your organization’s operational structure, culture, mission, values, and vision for the future. Most valuable of all, a robust onboarding program will also include the opportunity - [Veterans Day is Saturday, November 11th ](https://cardinalservices.com/veterans-day-is-saturday-november-11th/) - What OREGON Employers Need to Know to Stay Compliant with Labor Regulations Veterans Day is a Federal Holiday Currently, four states in the U.S. require employers to give their employees who are veterans time off on Veterans Day (November 11th). Those states include Oregon, Iowa, Massachusetts and New Hampshire. Request for Veterans Day - [‘Tis the Start of the Busy Holiday Season! ](https://cardinalservices.com/tis-the-start-of-the-busy-holiday-season/) - OREGON EMPLOYERS Don’t forget Oregon Labor Laws on Meal and Rest Periods for Your Employees! Oregon Bureau of Labor & Industries [BOLI] requires employers to provide PAID rest periods of at least 10 minutes for adults and 15 minutes for minors during each four hours (or major portion) of work time. As far as possible, - [California Employers - New Labor Laws For 2024 ](https://cardinalservices.com/california-employers-new-labor-laws-for-2024/) - Increase in Number of Employee Paid Sick Days | SB-616 Effective January 1, 2024 The new law guarantees employees five paid sick days per year, up from three days. New Leave for Reproductive Loss | SB 848 Effective January 1, 2024 A subset of California's bereavement leave law allows up to five days off - [Ask HR: Can I deny OT for lack of work done?](https://cardinalservices.com/ask-hr-can-deny-ot-lack-work-done/) - Dear HR: Can I deny paying overtime if there's no evidence of work being done? HR Answer: No, overtime must be paid even if it hasn't been authorized in advance. You can discipline employees that violate your policy by working overtime without required authorization. You can also discipline your employee for poor performance based - [Ask HR: Can my Employee be correctly classified as exempt?](https://cardinalservices.com/ask-hr-can-my-employee-be-correctly-classified-as-exempt/) - Dear HR, Two of my project managers came into the office today to discuss the salary for a new employee. The employee will performing supervisor duties as a Foreman, and may occasionally perform some welding and excavating work. My Project Manager said that this employee is a supervisor, and will spend more than half of - [Overtime for Exempt Employees](https://cardinalservices.com/overtime-exempt-employees/) - The United States Department of Labor (DOL) has changed the overtime exempt wage test rules under the Fair Labor Standards Act (FLSA) for some employee classifications. To be considered an exempt employee the new yearly minimum salary level is $47,476.00. Are you ready to apply the new Federal overtime rules to your exempt - [New Overtime Exemption Rules](https://cardinalservices.com/new-overtime-exemption-rules/) - As expected, the United States Department of Labor has made changes to the salary threshold used to determine if an employee is exempt from overtime. Summary of all changes Previously the minimum threshold was $455 per week. This minimum has jumped to $913 per week or $47,476 per year. There were other proposed rule changes - [Ask HR: Do I have to pay unapproved overtime?](https://cardinalservices.com/ask-hr-pay-unapproved-overtime/) - Dear HR: My employee is scheduled to work eight hours per shift. They are clocking in early and staying late all the time causing several over time hours per week. Can I just pay them for the eight hours they were scheduled for each shift? HR Answer: Under Federal and Oregon wage laws, employers - [Ask HR: Can I shift workweeks to reduce overtime?](https://cardinalservices.com/ask-hr-can-shift-workweeks-reduce-overtime/) - Dear HR: We are busy, and are exploring the addition of one or possibly two shifts. We currently have a Sunday through Saturday work week, and have employees going into overtime sometimes as early as Thursday. We are wondering about having multiple work weeks with the intent of reducing overtime. HR Answer: There does - [ALERT! BOLI Changes in Overtime Payment Laws](https://cardinalservices.com/alert-boli-changes-overtime-payment-laws/) - BOLI Changes Manufacturing Overtime Laws Retro-Effective on January 1, 2017 Overtime now must be calculated daily AND weekly starting January 1st. Mills, factories and manufacturing businesses are liable for a daily overtime requirement: in addition to the normal over 40 hours per week pay requirements that apply to other business types, manufacturing businesses are - [Ask HR: Does working four 10-hour shifts require overtime pay?](https://cardinalservices.com/ask-hr-15/) - Dear HR, Did Oregon’s manufacturing overtime rule change this year? I thought I saw a change last year for manufacturing that required both daily and weekly overtime. My question is—would four 10-hour shifts per week require any overtime pay? HR Answer: The previous interpretation of the law by BOLI required the payment of overtime - [Form I-9 Update](https://cardinalservices.com/form-i-9-update/) - Form I-9 is Expiring, but Keep Using it Anyway The current Form I-9, Employment Eligibility Verification, will technically expire on October 31, 2022, as noted on the form. However, the U.S. Citizenship and Immigration Services (USCIS) says employers should continue using the current Form I-9 after its expiration date (because a new form hasn’t been released yet). We’ll - [New I-9 form Required](https://cardinalservices.com/new-i-9-form-required/) - EMPLOYERS REQUIRED TO USE THE LATEST VERSION OF FORM I-9 STARTING TODAY, WEDNESDAY. NOVEMBER 1, 2023 The new form from U.S. Citizenship and Immigration Services has been available to download since August--but is now required for all employers to use as of today, NOVEMBER 1, 2023. The new I-9 form includes the following form alterations: Format - [NEW IRS Mileage Rates for 2024  ](https://cardinalservices.com/new-irs-mileage-rates-for-2024/) - The IRS just announced the per-mile reimbursement rates for 2024. Beginning January 1, 2024, here are the new rates for the following business categories: 67 cents per mile driven for standard business use [an increase of 1.5 cents from 2023]. 21 cents per mile driven for qualified active-duty Armed Forces members for medical travel or - [DOL Issues Final Rules on Independent Contractor Classification](https://cardinalservices.com/dol-issues-final-rules-on-independent-contractor-classification/) - The U.S. Department of Labor (DOL) released a final rule on January 9th that changes the criteria for classifying independent contractors. The final rule requires companies to weigh various factors to determine whether a worker is an employee or an independent contractor. The final rule will take effect on March 11. Background to the - [Coming in 2024 | E-Verify NextGen ](https://cardinalservices.com/coming-in-2024-e-verify-nextgen/) - The Feds combine the eVerify and Form I-9 into one digital process. E-Verify NextGen—scheduled for incremental release in 2024—integrates the Form I-9 process with E-Verify, the federal government's electronic employment verification system, revolutionizing the employment verification process for the business community! This new combined system from the U.S. Citizenship and Immigration Services (USCIS) will - [Supporting Employees Who Are Caregivers ](https://cardinalservices.com/supporting-employees-who-are-caregivers/) - WORKFORCE RETENTION Amid the pandemic and the subsequent labor shortage, many employers realized how much personal responsibilities—like caregiving duties—can impact hiring and retaining workers. THE CAREGIVER DEMOGRAPHIC According to the Dept of Labor, as many as 1 in 5 full-time workers juggle both work and caregiving responsibilities for their children, their parents, or both. - [Now is the time to check employee I-9 records](https://cardinalservices.com/now-is-the-time-to-check-employee-i-9-records/) - E-Verify Records 10 Years or Older Will Be Deleted April 1 Now is the time to check employee I-9 records U.S. Citizenship and Immigration Services (USCIS) has announced that it will purge E-Verify records that were created on or before Dec. 31, 2011. Data that is more than 10 years old will be deleted - [Five Tips to Keep Your Employees Happy ](https://cardinalservices.com/five-tips-to-keep-your-employees-happy/) - Employee Retention Checklist Besides competitive compensation and benefits, here are five best practices employers can embrace to keep their staff happy and keep them from looking for another job. The current labor shortage has companies competing for workers, and business owners must be aware of what their own employees want in an employer, and what - [Five Tips to Keep Your Employees Happy ](https://cardinalservices.com/five-tips-to-keep-your-employees-happy-2/) - Employee Retention Checklist Besides competitive compensation and benefits, here are five best practices employers can embrace to keep their staff happy and keep them from looking for another job. The current labor shortage has companies competing for workers, and business owners must be aware of what their own employees want in an employer, and what - [Employee Retention Tax Credit](https://cardinalservices.com/employee-retention-tax-credit/) - You may have received advertisements where an unknown company will get you up to $26,000 per employee. Just file with them and you will get free money from the government. Seems too good to be true? Well yes and no. Yes, you can get up to $26,000 per employee in the form of a - [Upskilling Your Employees](https://cardinalservices.com/upskilling-your-employees/) - Transforming good workers into great workers = business success! The #1 employer complaint these days is "I can't find good workers." The challenge is not just finding a talented staff but, even more importantly, keeping the ones you have! In a tight labor market, retaining and engaging your existing employees saves you time and money. - [Employees and Video Meetings ](https://cardinalservices.com/employees-and-video-meetings/) - Time to put the camera "on" your company handbook! If your company has a hybrid workforce, you probably use a video platform for your company meetings. Call it the new normal! And with this new style of conducting staff business, issues have inevitably developed along the way. THE ISSUE: Video No-Show Employees – Is - [Employee Resignation Checklist](https://cardinalservices.com/employee-resignation-checklist/) - A To Do list for when you get that sudden "I Resign" notice! Don’t get blind-sided by the sudden resignation of a good employee…here’s a checklist to keep you on track with HR obligations and protect your greatest asset—the ongoing viability of your business! Employers often give ample attention to their on-boarding process when welcoming - [The Five Stages of Employee Burnout ](https://cardinalservices.com/the-five-stages-of-employee-burnout/) - Burnout is considered one of the key factors in “The Great Resignation” phenomenon. In this tight labor market, employees at all skill levels have more options to find better employment conditions. Workers are not sticking around businesses where chronic stress is part of the job. This article reveals the five signs of worker burnout and - [POLICY REVIEW 2024  | The California Privacy Rights Act ](https://cardinalservices.com/policy-review-2024-the-california-privacy-rights-act/) - If you employ workers or do business in California, here is a brief review of the recently updated California Privacy Act. What is it? The California Privacy Rights Act (CPRA) provides comprehensive regulation of the personal information (PI) of California residents. PI includes any “information that identifies, relates to, describes, is reasonably capable of - [Five Tax-Time Employee Perks](https://cardinalservices.com/five-tax-time-employee-perks/) - Offering tax filing help can relieve workers' stress and provide a unique advantage for out-recruiting the competition! Everybody hates doing taxes. Filing a tax return—whether state or federal—without some kind of help is stressful. More than half of U.S. adults who file tax returns (57%) find the do-it-yourself approach nerve-racking, according to a study conducted - [2025 HSA Contributions Announced](https://cardinalservices.com/2025-hsa-contributions-announced/) - HSA Limit Contributions Announced for 2025 The IRS announced that the annual limit on health savings account (HSA) contributions for self-only coverage in 2025 will be $4,300, a 3.6 % increase from the $4,150 limit in 2024. The HSA contribution limit for family coverage will jump to $8,550, a 3 % increase from $8,300 in - [New Federal Overtime Rule](https://cardinalservices.com/new-federal-overtime-rule/) - Department of Labor Increases Salary Requirements for White-Collar & HCE Exemptions Implementation Deadlines: First phase on July 1, 2024 | Second phase on January 1, 2025 The U.S. Department of Labor [DOL] announced the Final Rule: Restoring and Extending Overtime Protections. The final rule amends the Fair Labor Standards Act regulations by increasing the - [New Federal Overtime Rule Challenged ](https://cardinalservices.com/new-federal-overtime-rule-challenged/) - You might have read Cardinal’s recent Employer Alert (https://cardinalservices.com/new-federal-overtime-rule/) that the U.S. Department of Labor [DOL] is changing the minimum salary thresholds for ​employees that are exempt from overtime​. The published deadlines for the change in salary thresholds are as follows: July 1, 2024: The salary threshold increases from $684 per week [$35,568 per - [U.S. Citizenship and Immigration Services (USCIS) Changes Form I-9 Expiration Date to 2027](https://cardinalservices.com/u-s-citizenship-and-immigration-services-uscis-changes-form-i-9-expiration-date-to-2027/) - U.S. Citizenship and Immigration Services (USCIS) has extended the expiration date for Form I-9, which is used for employment eligibility verification, to May 31, 2027. Note on Form’s Version Dates: The current form version is dated Aug. 1, 2023. Depending on when a form was accessed, the form may have an expiration date of - [Paid Leave Oregon for Employers? ](https://cardinalservices.com/paid-leave-oregon-for-employers/) - All Employees have access to Paid Leave Oregon …and many of our employers pay themselves as employees. When you, as an employer AND employee need leave, you may qualify for the Paid Leave Oregon program. Leave reasons include family leave, medical leave, and safe leave. For example, if you become the caregiver to a sick - [Politics in the Workplace: How to Manage Political Discussion in the Workplace ](https://cardinalservices.com/politics-in-the-workplace-how-to-manage-political-discussion-in-the-workplace/) - With the presidential election approaching, many workers will participate in political discussions in the workplace. While sharing business information, ideas, and news of the day with colleagues helps build camaraderie, it's important to remember that an employee’s primary responsibility is to do the work they have been hired to do. This means that spending working - [Politics in the Workplace: That Govern Employee Political Speech and Activities ](https://cardinalservices.com/politics-in-the-workplace-that-govern-employee-political-speech-and-activities/) - In this election year, media platforms are buzzing with heated political discussions, candidate interviews, and an endless stream of news stories centered around the upcoming presidential election. There are increasing reports from employers that political discussions and disagreements are spilling over into the workplace. Most private-sector employees are unaware that the constitutional First Amendment right - [Politics in the Workplace: Giving Employees Time Off to Vote ](https://cardinalservices.com/politics-in-the-workplace-giving-employees-time-off-to-vote/) - As a small business owner, you are required to offer employees different types of paid or unpaid time off, but do you need to give employees time off to vote on election day? Currently, there is no federal law requiring employers to give workers time off to vote. With Election Day coming up on - [Corporate Transparency Act (CTA) BLOCKED ](https://cardinalservices.com/corporate-transparency-act-cta-blocked/) - A federal court in Texas just issued a nationwide injunction halting the implementation of the Corporate Transparency Act’s (CTA) beneficial ownership reporting requirements. Therefore, unless and until an appellate court overrules or narrows the injunction, no businesses are obligated to comply with the reporting requirements. The Texas court halted the implementation of the CTA beneficial ownership - [California Employers Must Post a “Paid Time Off for Voting” Notice by Oct. 26 ](https://cardinalservices.com/california-employers-must-post-a-paid-time-off-for-voting-notice-by-oct-26/) - Have workers in California? Employers Must Post a “Paid Time Off for Voting” Notice by Oct. 26 Under California Elections Code Section 14001, employers who have staff that work in California are legally required to post a notice to employees that explains their rights to take time off for voting. This notice must - [Ways to Celebrate Your Employees](https://cardinalservices.com/ways-to-celebrate-your-employees/) - It’s not too late to show your appreciation for a job well done this holiday season! Celebrate Your Employees! Holiday bonuses can be a great way to express your gratitude toward employees, promote motivation and reinforce a positive work culture. Planning your bonus structures carefully well before the end of the year allows you - [Federal Court Strikes Down Overtime Rule ](https://cardinalservices.com/federal-court-strikes-down-overtime-rule/) - On Nov. 15, 2024, the U.S. District Court for the Eastern District of Texas court decision vacated employers from having to comply with an increase in the salary threshold for white-collar employee exemptions [defined as executive, administrative and professional employees - EAP ] from overtime. This threshold had been set to rise to $58,656 annually - [Governmental Affairs Alert: Information on the US Department of Treasury’s Financial Crimes Enforcement Network (FinCEN) ](https://cardinalservices.com/governmental-affairs-alert-information-on-the-us-department-of-treasurys-financial-crimes-enforcement-network-fincen/) - Cardinal Services continues to focus on employment-related laws, new court cases, and regulatory changes that impact our business community. While the news about FinCEN is not directly employment-related, some employers could be subject to this new reporting rule. However, the new FinCEN reporting requirement has not been well publicized, but we think it is universal - [The Impact of the “5 Great R’s” on the Labor Shortage ](https://cardinalservices.com/the-impact-of-the-5-great-rs-on-the-labor-shortage/) - Excerpted from The Empathy Advantage: Leading the Empowered Workforce by Heather E. McGowan and Chris Shipley. Copyright © 2023 by John Wiley & Sons. All rights reserved. This book is available wherever books and e-books are sold. THE GREAT RESET THE GREAT RESET is a convergence of employment trends that has been decades in - [CARES Act and Student Loans ](https://cardinalservices.com/cares-act-and-student-loans/) - If you have employees with student loans, there is an often overlooked benefit included in the CARES Act. Employers can contribute up to $5250.00 per year toward an employee’s student loans and it will not count as taxable income to the employee. This is a great benefit in two ways; it stretches the impact of - [Want more workers? Tell Your Company Story! ](https://cardinalservices.com/want-more-workers-tell-your-company-story/) - Why do I want to work for your company? WHAT’S A COMPANY STORY? In a tight labor market, when your company is competing for a limited number of job applicants, you want to let potential employees know why your company is worth working for! Your “company story” is not just a history of how - [Surviving the Oregon Minimum Wage Hike – Part 5](https://cardinalservices.com/surviving-oregon-minimum-wage-hike-part-5/) - Tips for Minimum Wage Hike Survival: Employee Retention Employees are key to the success of your business. Just think how many of your employees interact with your customers, deliver service or sell your product. Once you have taken the time and effort to hire the right people, train and actively engage them, the next - [Surviving the Oregon Minimum Wage Hike – Part 4](https://cardinalservices.com/surviving-oregon-minimum-wage-hike-part-4/) - Tips for Minimum Wage Hike Survival: Employee Performance & Engagement Congratulations! You are well on your way to having the most cost-efficient workforce! Now that you have learned how to conquer the roadblocks of Hiring Right, Tracking Time and Attendance, and understanding the importance of Employee Training – our last couple of tips for - [Ask HR: Is charging for till shortages legal?](https://cardinalservices.com/ask-hr-charging-till-shortages-legal/) - Dear HR, My onsite manager has been requiring staff to pay till shortages out of our own pockets when shortages occur. Is this practice legal? HR Answer: No. Oregon Law does not allow deductions from wages or reimbursement for shortages, breakages, losses, or theft. Managers/Employers should clearly communicate their cash handling procedures and policies. If - [Ask HR: Help addressing racial comments](https://cardinalservices.com/ask-hr-help-addressing-racial-comments/) - Dear HR, I’m writing for help—How do I file a report that my supervisor has been making racial comments directed towards me and is making me feel uncomfortable? What can I do to stop the problem? HR Answer: Thank you for reporting this issue to HR immediately since talking to your supervisor is not an - [Ask HR: Does rehab qualify for medical leave?](https://cardinalservices.com/ask-hr-11/) - Dear HR, A current employee has inquired about alcohol rehab programs. My question is, if they took a couple of months off to get "sorted out" would they be able to continue employment after treatment? Would that be a situation that falls under OFLA/FMLA? HR Answer: Alcoholism could be considered a "serious health condition" - [Surviving the Oregon Minimum Wage Hike – Part 3](https://cardinalservices.com/surviving-oregon-minimum-wage-hike-part-3/) - Tips for Minimum Wage Hike Survival: Employee Training With minimum wage increasing in Oregon and across the nation, it’s more important than ever to maximize your employee talent. Ensure your business’ success by giving employees the tools and skills they need to succeed. Whether it is showing your new hires the right processes early - [Surviving the Oregon Minimum Wage Hike – Part 2](https://cardinalservices.com/surviving-oregon-minimum-wage-hike-part-2/) - Tips for Minimum Wage Hike Survival: TIME AND ATTENDANCE Tracking time for your employees has never been easier. Using a time and attendance tracking system allows you to manage labor in real time and gives you the tools to measure your labor costs more effectively. These systems provide instant access for tracking attendance, managing - [Ask HR: Working "extra hours" - Volunteering? or Wage & Hour red flag?](https://cardinalservices.com/ask-hr-10/) - Dear HR, At a recent board meeting of our non-profit organization, our team gave huge kudos to a team member for putting in some extra hours. This raised a red flag in my mind — Does this employee need to be paid for all these "extra hours?" HR Answer: Yes! Way to notice those - [Ask HR: Reoccurring till shortages - Help me get discrepancies under control!](https://cardinalservices.com/ask-hr-9/) - Dear HR, I have been noticing an employee's register with reoccurring shortages in the $10-$15 range. Employees start with a new balanced till at the beginning of their shift and no one else has access to the till for the remainder of the day. I do not want to fire them unnecessarily, but I need to get these discrepancies under control! - [Ask HR | Handling Chronic Employee Complainers](https://cardinalservices.com/ask-hr-handling-chronic-employee-complainers/) - Q. I have a pretty tight-knit crew that has worked together for about one year. The trouble is, I have one employee who is constantly complaining to their supervisor and me, the owner, and to the team. I have tried to handle some of their concerns, but it seems that their job has become nothing - [Ask HR: Can I require an employee to provide a doctor’s note?](https://cardinalservices.com/ask-hr-can-i-require-an-employee-provide-a-doctors-note/) - Dear HR, I have an employee who is claiming sick time and wants more time off to get well and get paid for this time off. Can I require that the employee provide me with a doctor’s note verifying that he is sick and needs more time to recover? He says he doesn’t want to - [Ask HR: New hire's drug test is positive - Now what?](https://cardinalservices.com/ask-hr-new-hires-drug-test-positive-now/) - Dear HR, Our potential new hire has tested positive for THC - do I really have to wait an entire 180 days to hire my employee that has been tested? HR Answer: Although it is our policy to wait 180 days — since you have known the new hire for some time now and your workplace requires additional - [Company Dress Codes – How Far Can You Go?](https://cardinalservices.com/company-dress-codes-far-can-go/) - We have all worked in establishments that required some type of dress code. A dress code is obvious anytime you go to a chain fast food restaurant and look at the employees in their matching polos and khakis. But how far can employers go in their dress code requirements? Let's start out at the most - [How to Retain Your Best Employees](https://cardinalservices.com/how-to-retain-your-best-employees/) - Employees are an often overlooked investment, one which requires regular maintenance to keep them in “good working order.” Competitive pay and benefits is just the tip of the iceberg when it comes to keeping your employees engaged and satisfied in their jobs. How do you maintain your investment? Consider creating an employee retention program. Studies - [Efficient Time Management](https://cardinalservices.com/time-management/) - Time is a precious commodity; a commodity that employers always need in abundance, but have difficulty managing efficiently. Even for the most organized business owner, there are never enough hours in the day to complete what’s on the agenda. So the solution is simple; create more available hours. MORE HOURS IN YOUR DAY Although - [Tricky Oregon Sick Time Questions - 1](https://cardinalservices.com/tricky-oregon-sick-time-questions/) - What about employee's that work for family? 'Employee' does not include - an individual employed by that individual's parent, spouse or child. What if the 'Employer' fluctuates between less than 10 and more than 10 throughout the year? They have a minimum look back period of 20 weeks. There are special provisions for new - [Summer Employment of Minors](https://cardinalservices.com/summer-employment-minors/) - With summer approaching, many business owners receive requests from friends, family and employees to offer summer employment to minors. It’s a great way to help the younger generation gain some real world work experience and provide them with their first job. But providing that “summer job” to a minor is no longer a simple matter. - [New Heat Illness Prevention Rules](https://cardinalservices.com/new-heat-illness-prevention-rules/) - New Rules take Effect June 15th New rules from OR-OSHA on Heat Illness Prevention will take effect, Wednesday, June 15, 2022. These rules will apply to outdoor workplaces and indoor workplaces without ventilation. A summary of these rules can be found at these links: Summary: OR-OSHA Heat Illness Prevention and Wildfire Smoke Rules Fact sheet - [Recent Legal Updates Affecting Employers](https://cardinalservices.com/recent-legal-updates-affecting-employers/) - SB 1514 | Oregon Extends Pay Equity Exemption for Certain Pandemic-Related Payments SB 1514 permits employers to continue offering COVID-19 vaccine incentives as well as hiring and retention bonuses through the end of Oregon's state of emergency, plus 180 days, without running afoul of the state's pay equity law. May 11 | OSHA Invites - [Employers are now guilty until proven innocent.](https://cardinalservices.com/employers-are-now-guilty-until-proven-innocent/) - Employer Alert - SB 483 Oregon’s Anti-Retaliation Law Now in Effect What’s New On June 15, 2021, the Oregon Governor signed SB 483 into law, effective immediately. This bill extends protections for workplace whistleblowers in Oregon, making it easier for workers to claim retaliation if punished or terminated by their employers after making a workplace - [Employee Exit Interviews](https://cardinalservices.com/employee-exit-interviews-2/) - Want an honest, insider view of your business? Do employee exit interviews! Why Should I do Employee Exit Interviews in 2021? It’s a tough job market for employers. Understanding why your employees choose to leave provides insight on how to retain good workers. Performing an exit interview with a departing employee can be a source - [2021 Oregon Legislative Alert](https://cardinalservices.com/2021-oregon-legislative-alert/) - To stay on top of issues important to employers, Cardinal Services tracks the 2021 Oregon Legislative Session for potential laws that will impact employers and business owners. Only bills that have been assigned to a committee and have had a work session scheduled still have a chance of becoming law. Here are the remaining employer-related - [Paycheck Protection Program Revised to Serve Small Employers with Fewer than 20 Employees](https://cardinalservices.com/paycheck-protection-program-revised-to-serve-small-employers-with-fewer-than-20-employees/) - Small Business Administration’s opens up the application process on Wednesday, February 24 Effective on Wednesday, February 24, 2021, at 9 am EST, the Small Business Administration [SBA] will open up a special, 14-day Paycheck Protection Program [PPP] loan application period, reserved exclusively for businesses and nonprofits with fewer than 20 employees. This new loan option gives - [Your employees' data just got safer.](https://cardinalservices.com/your-employees-data-just-got-safer/) - IRS New Rule: OK to hide SSN/TIN Numbers on W2s The IRS has approved a rule that allows Social Security [SSN] and Taxpayer Identification [TIN] numbers to be “masked” or truncated on W2s issued after December 31, 2020. The SSNs and TINs can now be printed on W2s with the first five numbers represented as - [WATCH FOR THESE UPDATES](https://cardinalservices.com/watch-for-these-updates/) - Cardinal Services will keep you informed on the various laws and regulations due to expire on December 31st, 2020. We anticipate last-minute changes, extensions, or cancellations of several COVID-19 related emergency laws and regulations previously enacted by Congress and state legislatures on these and other regulations: Families First Coronavirus Response Act (FFCRA) Dependent on Congress extending this emergency law, the Families First Coronavirus Response Act (FFCRA) paid leave requirements - [My Employee Tested Positive for CORONAVIRUS - Now What?](https://cardinalservices.com/my-employee-tested-positive-for-coronavirus-now-what/) - COVID-EXPOSURE FAQ Here is a list of immediate steps you can take to manage when an employee, customer, or worksite visitor tests positive for coronavirus or when a staff member is ordered to self-isolate due to possible exposure: Inform your management team immediately. If you are a small business, management may just be the business - [Thought COVID-19 Was Done? Not So Fast.](https://cardinalservices.com/thought-covid-19-was-done-not-so-fast/) - Here Are the Latest Updates. Update as of November 12 - Please note that in the draft rules OSHA set, the due date to get your updated COVID-19 plan in place was by November 21st. That deadline has been pushed back to December 21st. Update as of November 6th - Oregon OSHA has published documents - [UPTICK IN COVID-19 RELATED ISSUES](https://cardinalservices.com/uptick-in-covid-19-related-issues/) - After a reasonably quiet summer, Cardinal has seen a recent spike in COVID-19 related issues. Among them, are concerns that employees are contracting the virus outside of the workplace, or have been in contact with positive COVID-19 cases. This has resulted in concerns from co-workers about how, and when these employees can return to work. - [Paycheck Protection Program Deadline Extension](https://cardinalservices.com/paycheck-protection-program-deadline-extension/) - On July 4, 2020, the period for an eligible business to apply for a Paycheck Protection Program (PPP) loan was successfully extended. The new legislation extends the deadline for obtaining approval of a PPP loan from the U.S. Small Business Administration (SBA) from June 30, 2020, to August 8, 2020. - [The Payroll Protection Program is back ... again!](https://cardinalservices.com/the-payroll-protection-program-is-back-again/) - On June 5th, 2020 a third Payroll Protection Program (PPP) was signed into law. The first PPP ran out of funding after two weeks and the second devoted more money to the program. This third iteration gives employers greater flexibility on how to spend the funds AND how to get those funds forgiven. Here are - [Handling Political & Covid-19 Workplace Discussions](https://cardinalservices.com/handling-political-covid-19-workplace-discussions/) - Tips on keeping employees’ conversations on controversial topics civil As employees return to the workplace, there may be heated discussions among co-workers concerning the upcoming elections, current events, or the pandemic. Due to this, arguments and outright hostilities may erupt. If tempers flare during these heated discussions, supervisors will need to know how to handle - [Back to Work – Employee Safety Concerns on Returning to Work](https://cardinalservices.com/back-to-work-employee-safety-concerns-on-returning-to-work/) - Get ready to have new policies in place and answer employee questions Your employees may have many questions and concerns after returning to work. It is your job, as the employer, to address these questions and concerns regarding employees’ health and safety as we face COVID-19. Below is a probable list of questions employees may - [Payroll Protection Plan - Loan Forgiveness](https://cardinalservices.com/payroll-protection-plan-loan-forgiveness/) - It is fair to assume that most small businesses took out a PPP loan with the plan to have the loan forgiven. Many looked at the ambiguous requirements to get the loan forgiveness and concluded that it was too good of a deal to pass up and it was anticipated that forgiveness details would be - [SBA Loan Notice](https://cardinalservices.com/sba-loan-notice/) - At this time the SBA has loaned out all the money under the Payroll Protection Program. We are leaving information about this program on our web page as we understand Congress is trying to come up with more funding. If more money is appropriated, employers should review changes in benefits to the PPP, if any, as well any new requirements. Cardinal will endeavor to - [Latest Clarifications on Applying for a “Paycheck Protection Program” Loan](https://cardinalservices.com/latest-clarifications-on-applying-for-a-paycheck-protection-program-loan/) - THE LOAN PROGRAM IS OPERATIONAL Implementation of the Paycheck Protection Program (PPP), established by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) has begun. Quite a few employers have applied to financial institutions for this loan and have been accepted into the program. Some of Cardinal’s employers have even already been approved for - [Paycheck Protection Program](https://cardinalservices.com/paycheck-protection-program/) - WHAT IS IT? The Paycheck Protection Program is designed to as a short-term loan to pay for employee payroll for 2 ½ months, as well as some utilities and rent. If you keep most of your employees after that period, the loan can turn into a grant. See loan for details. This program is designed - [Is COVID-19 Negatively affecting your business?](https://cardinalservices.com/is-covid-19-negatively-affecting-your-business/) - The Oregon business community has been asked to share how the current health crisis is impacting their businesses ... In order to meet the threshold for federal small business assistance, Oregon businesses need to come forward and tell their story. Please share any impacts COVID-19 and the rule changes associated with this crisis, have - [WORKPLACE SAFETY: Dialing 911](https://cardinalservices.com/workplace-safety-dialing-911/) - Can Your Employees Call “911” directly from the company phone? If not, you are in violation of Kari’s Law! Multi-line phone systems must allow direct dialing to 911 and automatically notify a designated staff member. What is Kari’s Law? It is a federal law that includes two mandates: All phone lines must have direct dialing - [Oregon school closures & parental sick leave](https://cardinalservices.com/oregon-school-closures-parental-sick-leave/) - Client questions on Oregon school closures & parental sick leave - the Oregon Sick Leave Law does apply to public health emergencies! Gov. Kate Brown has announced that all K-12 public schools in the state of Oregon will be closed Monday, March 16th through Tuesday, March 31st, in an effort to slow the spread of - [Oregon Labor Law covers the Coronavirus](https://cardinalservices.com/6886/) - Oregon’s sick time law specifically covers absences during a public health emergency [Allows all employees to earn and use up to 40 hours of protected sick time each year.] It is an unlawful employment practice to discipline and/or terminate and employee for using protected sick time. Closure of the employee’s place of business, or - [When is “Harassment” NOT Harassment?](https://cardinalservices.com/when-is-harassment-not-harassment/) - Understanding the definitions of a Hostile Work Environment and Workplace Harassment HARASSMENT means different things in different settings to different people. People will often say they’re being harassed when they’re actually being pestered or bothered. At work, harassment has a specific legal meaning. It is recommended that those in the workplace, especially supervisors, reserve the - [W-4 Form Changes: Goodbye Exemptions](https://cardinalservices.com/w-4-form-changes-goodbye-exemptions/) - The 2020 Form W-4 is very different from previous versions. This is due to the federal tax law changes that took place in 2018. The Internal Revenue Service (IRS) is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and - [Holiday Gift Giving To Employees](https://cardinalservices.com/holiday-gift-giving-to-employees/) - A little thoughtfulness and sensitivity go a long way to preventing HR mishaps! The holiday season is a time when business owners want to reward their employees with something a little extra. Besides a holiday bonus, giving that “little something extra” often takes the form of parties and gifts. But beware! Holiday gift-giving can quickly - [Ask HR: How to handle seasonal lay offs.](https://cardinalservices.com/ask-hr-how-to-handle-lay-offs/) - Dear HR, We are going to be laying off employees sporadically throughout the winter. We won’t be able to predict precisely when because our business is weather and road condition related. How can we be responsible employers and let our staff know? Are there any details we need to consider? HR Answer, Giving advance notice - [How to set up an Employee bonus the smart way!](https://cardinalservices.com/how-to-set-up-an-employee-bonus-the-smart-way/) - Did you have a good year? Rewarding your staff for a job well done is a key to retaining good employees. Why not celebrate the work you and your employees accomplished! If you’re planning on giving your employees a bonus, or thinking about it, Cardinal has important Tax information that you need to know about - [Ask HR: Employee with Cancer diagnoses.](https://cardinalservices.com/ask-hr-employee-with-cancer-diagnoses/) - Dear HR: My employee is being tested for cancer. While there is a definite cancer diagnoses – my employee’s doctors are still doing tests to see what course of treatment will be required. The employee is trying to be proactive and called me to find out about our company benefits. What benefits would apply… disability, - [Weather and the Workplace](https://cardinalservices.com/weather-and-the-workplace/) - Employers need to be ready for weather-related incidents before they happen! Oregonians aren’t subject to dangerous hurricanes or tornadoes usually, except for this week's Tornado watch in Portland, but many Oregonian business owners have had to contend with floods, fires, blizzards and ice storms—even earthquakes and tsunamis. Office closures in Oregon often revolve around dangerous - [DOES YOUR NEXT HIRE NEED TO HAVE A COLLEGE DEGREE?](https://cardinalservices.com/does-your-next-hire-need-to-have-a-college-degree/) - Study finds educational requirements are blocking 6.2 million workers from employment consideration. EXCERPT from Harvard Business Review“Why employers must stop requiring college degrees for middle-skill jobs.” When was the last time you looked over the educational requirements listed for a job you are hiring for? Does the job really require a high school or college - [Good Bye and Good Luck](https://cardinalservices.com/good-bye-and-good-luck/) - A Simple Guide to final time, final checks and final good-byes! Remember when (oh, about 20 years ago, maybe?) the standard “good bye” that was expected from an employee was the “Two-Week Notice” that they were quitting? Then laws were passed – the Oregon “at will” employment law became the norm and voila! Both employee - [July 1st: Oregon Minimum Wage Increase](https://cardinalservices.com/july-1st-oregon-minimum-wage-increase/) - Starting JULY 1, 2019 Oregon Minimum Wages are increasing as mandated by the State of Oregon. The July 1st deadline raises the Standard Rate Counties to $11.25 per hour, Portland Metro to $12.50 per hour, and Non-Urban Counties to $11.00 per hour. If you are unsure which County your Minimum Wage Rates falls into visit:www.cardinal-services.com/or-minimum-wage-rates - [Mandatory Oregon Posting Change](https://cardinalservices.com/mandatory-oregon-posting-change/) - Effective July 1, 2019 The Oregon Bureau of Labor and Industries has updated the minimum wage posting to show the new Oregon rates that take effect on July 1st. All employers with at least one employee must display this revised posting in a conspicuous location at each of their worksites. Oregon also revised the Oregon - [Ask HR: Can PTO allowance vary by position?](https://cardinalservices.com/ask-hr-can-pto-allowance-vary-by-position/) - Dear HR: Can I offer different Paid Time Off (PTO) policies to employees based on their position? I would like to offer PTO for full -time staff, but keep our temporary staff on accrued sick time only. Is that allowed under labor laws? A. In Oregon, employers are not required to provide employees with vacation - [Employer Law Update: Retirement Plan](https://cardinalservices.com/employer-law-update-retirement-plan/) - Details on Penalties for not having an employee retirement plan in place RECAP: On November 15, 2017, the OregonSaves plan came into being mandating that all Oregon employers offer access to an employment retirement savings plan to all employees. Oregon employers are required to implement a state-run savings plan called OregonSaves if they do not - [Ask HR: Rules for Employing Minors?](https://cardinalservices.com/ask-hr-rules-for-employing-minors/) - Dear HR: I want to hire a 17-year-old that has already been working for me through a WorkSource GED program. The job duties include mowing, weed-whacking, gardening, fencing repair, painting, cleaning, etc. What are the rules I need to keep in mind when moving forward with hiring a minor? A. First, and most importantly, an - [Ask HR: How can I help a co-worker being bullied?](https://cardinalservices.com/ask-hr-how-can-i-help-a-co-worker-being-bullied/) - Dear HR, Last night I had an incident with one of our employees physically grabbing some dishes out of another employee’s hand, reprimanding them, and essentially, ordering that employee around in a rude, derogatory manner. This incident was witnessed by one of our managers. I notified the bossy/grabby employee to that let them know that - [Ask HR: What is Bullying?](https://cardinalservices.com/ask-hr-what-is-bullying/) - Dear HR, I have an employee that I am pretty sure that has been experiencing bullying at my workplace for the last 4 months. Some of the behavior comes from co-workers, and some of it comes from one of my shift supervisors. Can you help me understand what kind of work behavior is defined as - [2019 Oregon Legislative Update](https://cardinalservices.com/2019-oregon-legislative-update/) - New Business Tax? You might remember Measure 97, a gross receipts tax that Oregon voters overwhelming turned down in 2016? This gross receipts would have been levied on the business’s sales regardless if companies make a profit. The Oregon Legislature is going back to the idea of a gross receipts tax to plug our upcoming - [How Employers Can Reduce “No Call – No Show” Incidents](https://cardinalservices.com/how-employers-can-help-reduce-no-call-no-show-incidents/) - Nothing is more frustrating to employers, supervisors, HR managers and staff than when an employee fails to show up to work! The immediate effects are obvious – it impacts the day’s work flow, burdens co-workers, puts extra work on the supervisor to determine cause and always, always affects the bottom line of an employer’s profits. - [What is Co-Employment?](https://cardinalservices.com/what-is-co-employment/) - What is Co-Employment? Co-Employment is simply dividing up responsibility between the onsite employer and a professional employment services provider like Cardinal. As your “co-employer,” we pay the employee taxes and process employee paychecks which include tracking PTO, sick leave, and other information to keep you compliant with labor regulations. But if I co-employ with - [Ask HR: Employees went over Sick Time, How to Correct?](https://cardinalservices.com/ask-hr-employees-went-over-sick-time-how-to-correct/) - Dear HR, Several of our employees were accidentally allowed to use over 40 hours of Sick Leave during the year although our policy states the maximum use of 40 hours. This occurred because our managers did not know they needed to check the employee’s sick leave time accrued balance before approving. We will make this - [Cardinal’s Good Works Clients: United Community Action Network [UCAN]](https://cardinalservices.com/cardinals-good-works-clients-united-community-action-network-ucan/) - Who’s doing “good works” in Douglas County? United Community Action Network aka UCAN, located in Roseburg, Oregon is one of the largest social service providers in Douglas County, and we have now expanded into Josephine County, Oregon. The organization’s mission is to stabilize people's lives by helping them address their basic life needs to exit - [Ask HR: Covering Employee Medicare.](https://cardinalservices.com/ask-hr-covering-employee-medicare/) - Dear HR, One of our long-time employees is now on Medicare and our business would like to pay for the Medicare premiums. What is the best way for us to pay/reimburse our employee for the premiums without causing them to incur tax consequences? HR Answer, Employers can pay Medicare premiums for active employees if the - [Ask HR: Can Employee back-use Sick Time?](https://cardinalservices.com/ask-hr-can-employee-back-use-sick-time/) - Dear HR, I have an employee that wants to take a sick day for a previous pay period that we have already paid them for. She forgot to turn in her request in time to get it on her last paycheck. So, I have a few questions about this situation in particular, and for future - [Looking for an Alternative to a Group Health Plan?](https://cardinalservices.com/looking-for-an-alternative-to-a-group-health-plan/) - Cardinal Services Now Offers a QSEHRA Plan Oregon employers now have another option to assist employees in paying for health coverage and other medical expenses. This new coverage option is called a Qualified Small Employer Health Reimbursement Arrangement. The catchy acronym, QSEHRA, is sometimes pronounced by saying the letter Q followed up with the name - [Ask HR: Do I continue Health Insurance coverage during extended Jury Duty leave.](https://cardinalservices.com/ask-hr-do-continue-health-insurance-during-extended-jury-duty-leave/) - Dear HR, One of my employees was selected for service on a trial which may potentially last several months. Am I required to continue the employee’s health care insurance? HR Answer: In Oregon, there is a small-employer exemption, and the requirements do not apply for employers with nine or fewer employees. The continuation the employee’s - [Ask HR: Am I required to pay Jury Duty time away?](https://cardinalservices.com/ask-hr-am-i-required-to-pay-jury-duty-time-away/) - Dear HR, We just had our first jury duty situation come up for one of our employees. My employee is paid hourly and works during the day, so, jury duty would occur during her shift. Am I required to pay her? May I count this as PTO, Vacation or Sick leave? Please help! HR Answer: - [Ask HR: Can Employee defer Jury Duty due to workplace needs?](https://cardinalservices.com/ask-hr-can-employee-defer-jury-duty-due-to-workplace-needs/) - Dear HR, One of my employees just informed me they received a summons to jury duty next month. Since this is a critical time for us, as seasonal business, may I ask my employee to defer jury duty? HR Answer: A person may be excused from, or defer jury duty on the basis of an - [Ask HR: Can compassion override policy?](https://cardinalservices.com/ask-hr-can-compassion-override-policy/) - Dear HR, One of our great new hires failed to follow appropriate call-in policy before missing work. We are aware that they had a death in the family – so we want to be kind and help our employee through this tough period, but how do we do that while still upholding our company policies - [Ask HR: New Hire unable to complete drug test.](https://cardinalservices.com/ask-hr-new-hire-unable-to-complete-drug-test/) - Dear HR, Upon completing the new hire steps – which include a drug test – our potential new hire let us know that they were unable to provide a timely urine sample due to a medial condition. We have never had this happen before, how do we proceed with hiring? HR Answer: Drug testing—always - [Ask HR: Transitioning from Hourly to Salary.](https://cardinalservices.com/ask-hr-transitioning-from-hourly-to-salary/) - Dear HR, I am trying to move an employee from hourly to salary pay but unsure how to make that transition. Is it possible to pay them a salary if they work under 50 hours a week, and hourly if they work over 50 hours a week? HR Answer: This is a complex question - [Ask HR: Do I have a "Reasonable Suspicion" drug test situation?](https://cardinalservices.com/ask-hr-do-i-have-a-reasonable-suspicion-drug-test-situation/) - Dear HR, We had a customer call and complain that when they got their vehicle back from service, half a bottle of their prescription pain medication was missing. May I drug test the employees who worked on the job? HR Answer: Great question – drug testing is usually performed pre-employment, post-accident, for reasonable suspicion, or - [Ask HR: How far for Accommodating Medical Issues?](https://cardinalservices.com/ask-hr-how-far-for-accommodating-medical-issues/) - Dear HR, My employee that has been missing A LOT of work for an extended period of time— at least one shift a week, and this is now adding up to weeks of work being missed. This is negatively affecting my business as no one is here to answer the phones or to get the - [Ask HR: Employee has been accidentally overpaid.](https://cardinalservices.com/ask-hr-employee-has-been-accidentally-overpaid/) - Dear HR, Due to a reporting error by my employee, they were over-paid 5.75 hours for the last pay period. We have a signed payroll deduct form authorizing the deduction of those hours from the next pay check; but now we need to terminate this employee for a major policy violation. Are there special rules - [Ask HR: Returning from Leave to Less Hours.](https://cardinalservices.com/ask-hr-returning-from-leave-to-less-hours/) - Dear HR, My employee was recently out of work for three weeks due to having surgery and returned to work about a month ago. Before taking the time off, my employee was working a full-time schedule for two weeks. Now, due to slower business, I am only able to provide 28 hours per week. I - [Ask HR: Employee is experiencing an odd allergy.](https://cardinalservices.com/ask-hr-employee-is-experiencing-an-odd-allergy/) - Dear HR, My new cashier has an allergy to the scent of marijuana. There was an incident that occurred last night during an interaction with a customer. Our new employee had an extreme allergic reaction to the fragrance that was on the customer at the front counter. How do I handle my new employee having - [Ask HR: Additional laws for having more employees?](https://cardinalservices.com/ask-hr-additional-laws-for-having-more-employees/) - Dear HR, My business is growing! Are there additional labor rules I need to know about when from moving from just a couple employees to 5 or more? HR Answer: There are many federal and state laws that employers must be aware of, and comply with, even if you have only 1 employee. Many - [Ask HR: Where to find Additional Training?](https://cardinalservices.com/ask-hr-where-to-find-additional-training/) - Dear HR, Lately I’ve noticed that my supervisors, managers and staff could really use additional training around human resources issues and new employment laws. Does Cardinal offer any training/classes we can provide, or can you recommend any classes locally? (Interested in local because I don’t have the budget for staff travel.) I am trying to - [Ask HR: Can I charge for extra uniforms?](https://cardinalservices.com/ask-hr-can-charge-extra-uniforms/) - Dear HR, May I deduct the cost of the additional uniforms from my employee's paycheck? I provide two uniforms to each new employee upon hire. A few of my employees have requested to purchase additional shirts for their own convenience so they do not have to do laundry as often. I am willing to offer - [Ask HR: Ideas to bring in Harassment Training?](https://cardinalservices.com/ask-hr-ideas-to-bring-in-harassment-training/) - Dear HR, I want to take some precautions in our workplace to prevent harassment but I don't have the budget to hire a trainer. Any suggestions? HR Answer: You are right to be proactive and take preventative steps. Fortunately, there are several free and low-cost options to train supervisors and employees. It's critical to - [Ask HR: Does co-worker harassment offsite affect us?](https://cardinalservices.com/ask-hr-does-co-worker-harassment-offsite-affect-us/) - Dear HR, My employee has complained that a co-worker sent offensive text messages to their personal device outside of work hours. I told my employee to delete the messages and deal with it outside of work. I don’t feel like this is something I should have any concern about, since it did happen outside of - [Ask HR: Payroll Advance vs. Employee Loan](https://cardinalservices.com/ask-hr-payroll-advance-vs-employee-loan/) - Dear HR, I have several employees that always seem to be short of funds a week before payday and have asked me for a payroll advance. Also, I recently had a long-time employee ask for a loan – with the idea that he can make monthly payments back to me by having my bookkeeper deduct - [Ask HR: Employees' work cell phones keep going "missing"](https://cardinalservices.com/ask-hr-employees-work-cell-phones-keep-going-missing/) - Dear HR, We keep having company cell phones "get broke or go lost" and replacing them has become costly. Can we write a policy saying that a company phone will be provided, but replacements will have to be paid for by the Employee? HR Answer, Great question! Yes, the company may have a cell phone - [Ask HR: Can a husband-wife team's pay go to one person?](https://cardinalservices.com/ask-hr-can-a-husband-wife-teams-pay-go-to-one-person/) - Dear HR, We employ a husband and wife that work together as a property management team. While they will record their work time separately for record-keeping, they have requested that their total monthly salary and in-kind rents all be paid in the husband’s name. Is this legally permissible? HR Answer, Cardinal is unable to - [Ask HR: Tips for disciplining employees who are also family?](https://cardinalservices.com/ask-hr-tips-for-disciplining-employees-who-are-also-family/) - Dear HR, I have been having discipline and attendance issues with an employee who is also my son. He has missed many days of work and is not getting his work done when he is in. I have talked to him several times, but the behavior continues. I think he feels he can get away - [Federal Government Requirements for New Employees](https://cardinalservices.com/federal-government-requirements-for-new-employees/) - Are you confused by the various procedures required to confirm the legal status of your new employees? Are you overwhelmed by the new hire paperwork that is required when hiring a new employee? Do you know which newly-hired employees are required to complete the Federal I-9 form? Do you know who in your company is - [Employee Handbook vs. Procedure Manual](https://cardinalservices.com/employee-handbook-vs-procedure-manual/) - What is the difference between an employee handbook and a procedure manual? A separate procedural manual and an employee handbook? Seems excessive. This is a common reaction; many feel there is already too many required forms and paperwork in employing workers. Cardinal’s basic employee handbook has grown by 1.5 pages per year in the last - [Legislative Alert: Employer Penalty for Employees Enrolled in Oregon Health Plan](https://cardinalservices.com/legislative-alert-employer-penalty-employees-enrolled-oregon-health-plan/) - The Oregon House of Representatives recently introduced House Bill 4105 which would require employers to pay a monetary penalty if an employee enrolls in the Oregon Health Plan (OHP). The OHP extends Medicare to more people than the federal law requires; this is a legacy of a former governor trying to be innovative in delivering - [Oregon Sick Leave Update: Accrual Capping](https://cardinalservices.com/oregon-sick-leave-update/) - When the Oregon Sick Leave Law was unveiled there were several parts of the law that were unclear. The short timeline between passage of the law and the effective date meant the Oregon Bureau of Labor and Industries (BOLI) had to rush out Oregon Administrative Rules (OARs). Unfortunately, the OARs did not address all of - [Early Registration ERISA troubles](https://cardinalservices.com/early-registration-erisa-troubles/) - According to the law, Employers statewide must register a retirement plan with the State of Oregon on the state mandated schedule. Recently OregonSaves, the state-run program has announced they are opening registration to all employers ahead of schedule. But just because you can sign up early, should you? When OregonSaves was created, the Oregon - [Ask HR: Can employer deduct for uniforms or tools?](https://cardinalservices.com/ask-hr-can-employer-deduct-uniforms-tools/) - Dear HR, Can an employer deduct for the purchase of uniforms or tools from an employee’s paycheck? HR Answer: No. Payroll deductions may not be taken for any item required to perform the job. Many states actually require the employer pay the cost of the uniform if the employer requires that an employee wear - [OregonSaves – Final Rules for Co-Employment](https://cardinalservices.com/oregonsaves-final-rules-co-employment/) - OregonSaves is the new savings plan employers must implement if they are not offering a qualified retirement plan to employees. The new law mandates all employers must offer employees access to a retirement savings plan. If there is only one employer, the requirements are clear. For clients who co-employ* with Cardinal Services, the new mandate - [Ask HR: Standing-desk evaluating needs vs. wants?](https://cardinalservices.com/ask-hr-standing-desk-evaluating-needs-vs-wants/) - Dear HR: My company is working towards improving ergonomics with the goal that nearly everyone will eventually have a sit/stand desk. At this point, we provide these special desks a few at a time, as budget allows. We are currently distributing these desks in order of seniority, but we are also including anyone that has - [Implementing an Unlimited Employee PTO Policy](https://cardinalservices.com/implementing-unlimited-employee-pto-policy/) - The Latest in Paid Time Off Trends Unlimited PTO is just as it sounds, unlimited. Of course, nothing panics supervisors or management more than the thought of employees spontaneously choosing NOT to work! Unlimited PTO should be thought of as scheduled vacation time. Time off for vacations is planned and scheduled with a supervisor’s buy-in. - [Ask HR: Deli discipline disaster.](https://cardinalservices.com/ask-hr-disaster-waiting-happen-deli/) - Dear HR: My deli cook is not documenting proper food temperatures and “use by” times for perishable food items that are sold to the public. She has failed to do it every week, and I have gone over this procedure with her multiple times. This is a major health violation and I could be liable - [Ask HR: Is my Employee Exempt now?](https://cardinalservices.com/ask-hr-employee-exempt-now/) - Dear HR: I am moving an employee into a full time Operation Manager’s position and the employee will no longer do any field work. I will be paying him a salary and he will be supervising three employees and be able to make recommendations on hiring and terminating employees. Does this make him an “exempt” - [Battle Clause: Santa vs. the Establishment](https://cardinalservices.com/battle-clause-santa-vs-establishment/) - Santa Claus. Some of us dress like him. Many of us have even sat on his lap. Almost all of us have seen him—and in the coming month, he’ll be everywhere during this time of year. He’s BIG. He also evokes a range of emotions in our diverse culture. Some people fondly recall memories of - [Ask HR: Holiday Business Hours and PTO Requests](https://cardinalservices.com/ask-hr-holiday-business-hours-pto-requests/) - Dear HR: We decided to give each of our staff an extra two days of paid time off (PTO) to use around the holidays this year. These two days are in addition to the 14 they normally receive to use throughout the year. This is something we have never done before, and we want to - [Ask HR: Poor Performing Employees](https://cardinalservices.com/ask-hr-poor-performing-employees/) - Dear HR: One of my supervisors called me about performance concerns with an employee. Evidently, these concerns have been going on for some time, and I was not informed. Please advise me on how to handle both my employee and supervisor. HR Answer: Performance problems typically arise and fester when supervisors allow employee performance - [Ask HR: Review Not helping Performance](https://cardinalservices.com/ask-hr-review-not-helping-performance/) - Dear HR: My supervisor verbally talked to the employee about these issues prior to a Performance Review a few months ago. During the Review, the concerns were discussed again and the employee was given 60 days to correct her performance. According to supervisor, as of today – her 60th day, there has been no improvement. - [Ask HR: Employee may NOT be insurable - May I terminate?](https://cardinalservices.com/ask-hr-employee-may-not-insurable-may-terminate/) - Dear HR, My employee has been bragging to co-workers about getting a speeding ticket and a cell phone ticket recently. Our company insurance policy states that: No employee between ages 18-25 shall have more than one driving infraction within three years No employee age 25 and older shall have two or more driving infractions within - [NEW Oregon Mandated Retirement Plan](https://cardinalservices.com/new-oregon-mandated-retirement-plan/) - Oregon Mandates a Retirement Plan FOR ALL EMPLOYERS In 2015, Oregon’s state legislature wanted to address Oregonians’ lack of retirement saving. Due to an alarming amount of individuals with no retirement savings, Oregon forged ahead as the first state to create a mandated retirement plan. The plan was crafted with the overall goal of giving - [Ask HR: Using Paid Sick time on a check already paid?](https://cardinalservices.com/ask-hr-use-paid-sick-time-check-already-paid/) - Dear HR: An employee wants to use a paid sick day for our previous pay period that has already been paid. They forgot to turn in their request in time to get it on their last paycheck. Are we required to pay sick time after a pay period as passed? Can I say no since - [Ask HR: Lowering an Employee's Pay- Is that legal?](https://cardinalservices.com/ask-hr-lowering-employees-pay/) - Dear HR, My employee has been here about 60 days now and I can honestly say that his skill set is not much higher than the day we hired him. We really like him, his attendance is good, he is punctual, he seems to like working here, but I cannot justify his pay rate. He - [Meal Times and Rest Breaks – Do you know the law?](https://cardinalservices.com/meal-times-rest-breaks-know-law/) - One of the most common complaints that lead to lawsuits against employers is the lack of adequate meal and rest breaks for employees. Wage and hour laws regulate basic working conditions such as meals and rest breaks. It is the responsibility of the employer to ensure supervisors are knowledgeable of these workplace wage and hour - [Ask HR: Employee needs time off for surgery- What type of leave is that?](https://cardinalservices.com/ask-hr-1/) - Dear HR: My current employee has asked about taking time off to have a surgery. They anticipate being off for a couple of months during recovery and are hoping to be able to continue employment after they return from their previously planned two week cruise at the end of the summer. Would this time off - [NEW Oregon Equal Pay Act](https://cardinalservices.com/new-oregon-equal-pay-act/) - What Every Oregon Employer Needs to Know Governor Kate Brown signed Oregon House Bill 2005 on June 1, 2017. Most of the provisions of the new Oregon Equal Pay Act of 2017 (EPA) go into effect on January 1, 2019. Oregon’s EPA establishes significant penalties for pay discrepancies between those in protected classes and those - [Ask HR: Can I restrict lunches to on campus only?](https://cardinalservices.com/ask-hr-can-restrict-lunches-campus/) - Dear HR: I have several employees that are constantly late when returning from their 30 minute lunch break. This is quite disruptive to business and the other employees are noticing. May I implement a policy that requires all staff to stay on the premises during their lunch breaks? HR Answer: Yes. Requiring employees to - [Ask HR: How to go about Random Drug Testing?](https://cardinalservices.com/ask-hr-go-random-drug-testing/) - Dear HR: I suspect a couple of my employees are using drugs, can I send them in for a random drug test? Or should I test the entire department? Or should I test my entire staff? What can I do? HR Answer: If you suspect a certain employee is under the influence or showing - [Ask HR: Can I push back employee payday for late timecard?](https://cardinalservices.com/ask-hr-can-push-back-employee-payday-late-timecard/) - Dear HR: I have an employee that is consistently turning in his time card late. Maybe if he gets paid late, he will remember to turn it in on time to begin with. Since he keeps turning it in late, can I just keep it and turn it with the next pay-period? HR - [LEGISLATIVE UPDATE: Predictive Scheduling](https://cardinalservices.com/legislative-update-predictive-scheduling/) - Oregon may be the first to implement state-wide predictive scheduling rules. The predictive scheduling bills are designed to give employees advanced notice of their work schedules. This bill is designed to cut-down on last minute shift changes that can be common in industries such as retail, hospitality and food service. Employers changing schedules past their - [Ask HR: Are there special rules for hiring minors?](https://cardinalservices.com/ask-hr-special-rules-hiring-minors/) - Dear HR: I’ve never hired a minor before. I met a student from the local high school that seems like they would be a great fit working in my retail shop. Are there special rules for hiring minors that differs from adults? HR Answer: Yes! Current laws define a “minor” as anyone under the - [Ask HR: Applicant failed drug test. Can I still hire them?](https://cardinalservices.com/ask-hr-failed-drug-test-can-still-hire/) - Dear HR: We just offered a position to a fantastic applicant with great experience and references. The problem is—they failed the pre-employment drug test and admitted that they had some “recreational marijuana” brownies last week. The applicant claims that they didn’t think it would be an issue since pot is legal in Oregon now. Can - [Ask HR: Is jury duty pay required?](https://cardinalservices.com/ask-hr-jury-duty-pay-required/) - Dear HR: Do I have to pay my employee when they are off work serving jury duty? HR Answer: The answer is generally no, but also depends upon your policy. Current laws allow an employee time away from work to serve jury duty without retaliation from the employer, but the laws do not require the - [Ask HR: How to implement dress code?](https://cardinalservices.com/ask-hr-can-implement-dress-code/) - Dear HR: Spring is here –I’m wondering about implementing a company dress code before the warmer weather is here to stay. Some of my female employees show up in flip flops, tops with spaghetti straps and low cut shirts. A few male employees come in wearing casual shorts and sandals with socks. (Yes, sandals with - [Legislative Update: Employees and the use of Recreational Marijuana](https://cardinalservices.com/legislative-update-employees-use-recreational-marijuana/) - Currently, the use of marijuana in Oregon can still cause employees to lose their jobs. Even though recreational marijuana is legal in the District of Columbia and seven states besides Oregon—and medical marijuana is now approved in 28 states—there are currently no Oregon employment-related legal protections for using marijuana recreationally. Oregon State laws pertaining - [Ask HR: Staff volunteering at religious-based event. Is that ok?](https://cardinalservices.com/ask-hr-staff-volunteering-religious-based-event-ok/) - Dear HR, We own a retail shop, and once a month my family participates in a volunteer day for needy families in the community. We want to ensure it will not be an issue if our employees also participate by volunteering with us. It is not mandatory that the employees participate and it’s during a - [Ask HR: Employee showing up un-showered. What can I say?](https://cardinalservices.com/ask-hr-employee-showing-un-showered-can-say/) - Dear HR, My employee is showing up to work dressed in very wrinkly clothes (looks like they pulled them straight from the laundry basket), and their body odor makes my eyes water. I actually had a customer complain about it yesterday. What can I do or say? HR Answer: Having an employee with hygiene - [Oregon Legislative Update - March 2017](https://cardinalservices.com/oregon-legislative-update-march-2017/) - Pending Laws that will Impact Employers As the United States federal government is stealing most of the limelight, it can be easy to forget that the Oregon Legislature is in session and working on several bills that can profoundly impact Oregon employers. At the moment there are four notable bills that are making the rounds - [Ask HR: Does PTO cover Sick & Vacation leave?](https://cardinalservices.com/ask-hr-pto-cover-sick-vacation-leave/) - Dear HR, This new sick time law is still so confusing! My company offers 40 hours of PTO to our employees every year on January 1st. PTO can be used for vacation days, personal time, or any qualifying sick time reason. One of my employees used his 40 hours of PTO in February to go on - [Ask HR: Help, Employee is Repeatedly late!](https://cardinalservices.com/ask-hr-help-employee-repeatedly-late/) - Dear HR: I have an employee that is late all the time. If they are late again tomorrow, may I send them home and suspend for a day? Or will I have to pay ‘show-up’ pay? Please help! HR Answer: Poor performers and the chronically late employee are inevitable. Try not to let issues - [New 6-Foot Fall Protection Rule Now Enforced](https://cardinalservices.com/new-6-foot-fall-protection-rule-now-enforced/) - OR-OSHA ALERT! Shorter Fall – Steep Penalties For a number of years the Oregon Occupational Safety and Health Administration (OR-OSHA) has had a rule in place that if a worker could fall 10 feet or more to the next lower level then fall protection had to be put into place to protect that worker. Of - [Ask HR: Workplace conflict - Is it harassment?](https://cardinalservices.com/ask-hr-14/) - Dear HR: I have two employees that just can’t seem to get along. They are always complaining about each other. Other employees have mentioned that both of them are difficult to work with due to this issue and that they are constantly complaining about each other to co-workers. Is this harassment? HR Answer: It - [Ask HR: Front line staff with dandruff.](https://cardinalservices.com/ask-hr-front-line-staff-dandruff/) - Dear HR: Our new cashier has a bad habit of scratching their head while working, causing what appears to be dandruff and scabs to fall on their clothes, floor, and counter. What can I do or say? HR Answer: As long as you have a legitimate business reason you may establish a dress code, - [Ask HR: Can a Car be a Job Requirement?](https://cardinalservices.com/ask-hr-can-car-job-requirement/) - Dear HR: My employee is consistently late and missing work because their ex-spouse took the car. So now I need to hire another person. May I require that applicants must have a car to apply for this job? HR Answer: You may require a car depending on the position, but ONLY if the requirement - [Federal Court Blocks Overtime Rule](https://cardinalservices.com/federal-court-blocks-overtime-rule/) - Yesterday afternoon, a Federal judge in Texas halted the Department of Labor’s (DOL) new overtime rule by issuing a nationwide preliminary injunction. The recent DOL’s rule requiring “white collar” employees to be paid at least $913 per week in order to remain exempt under the Fair Labor Standards Act (FLSA) will NOT go into effect - [Ask HR: Leave Requested - What's PTO? & OFLA?](https://cardinalservices.com/ask-hr-leave-requested-whats-pto-ofla/) - Dear HR: My employee requested a leave of absence due to a serious injury that happened off-the-job. They have two weeks of PTO available and qualify for 12 weeks of OFLA leave. They are asking to take off a total of 14 consecutive weeks: 2 weeks paid and 12 unpaid. Do I have to honor - [The Affordable Care Act and the Future of Health Insurance](https://cardinalservices.com/affordable-care-act-future-health-insurance/) - Cardinal’s Bird’s Eye View In November we looked at What Employers Need to Know - Choosing a Health Plan, the price of health insurance, compared small and individual market plans and costs—and made some predictions. It was not a stretch to predict that health insurance carriers who were not making a profit would continue to - [Ask HR: Volunteers - Working time & taking calls](https://cardinalservices.com/ask-hr-12/) - Dear HR: I have several staff members that are also volunteer firefighters. If all of them happened to be called to a fire at the same time, I would be so short-staffed I’d be forced to close my store until they return. Am I able to require them to take turns when they get calls? - [Ask HR: Do I need to remove Holiday Decor?](https://cardinalservices.com/ask-hr-13/) - Dear HR: In our small office we enjoy decorating each year for Christmas. This year one of our new employees has stated that they do not want to have decorations in their work area for religious reasons. We moved all holiday décor to the other side of the office, but we’re wondering if we should - [Ask HR: Hiring Temp help - Can I pay cash?](https://cardinalservices.com/askhr-hiring-temp-help-can-pay-cash/) - Dear HR: Our office is moving to a paperless record-keeping system. We could use a couple of people just for a day or two to move our paper file boxes from our storage unit over to our office. My office manager volunteered her husband and teenage son for the job. Since the job is only - [Ask HR: When I terminate is a reason required?](https://cardinalservices.com/ask-hr-terminate-reason-required/) - Dear HR, Can I simply tell a problem employee that their services are no longer needed? Or should call it a lay off? Since Oregon is ‘At Will’, I really don’t want to give a reason because I’m afraid I might get sued. HR Answer: Yes Oregon is an ‘At Will’ employment state, which - [December 1st Deadline on Minimum Salary for Exempt Employees](https://cardinalservices.com/december-1st-deadline-minimum-salary-exempt-employees/) - Department of Labor Issues Final Rules—Is Your Company Ready to Make the Change? The December 1, 2016 deadline is fast approaching ––– In case you missed our previous article, on May 18th the Department of Labor (DOL) issued final rules on New Overtime Exemption Rules which will take effect on December 1, 2016. The minimum - [Performance Reviews - Is more often than annual the new ideal?](https://cardinalservices.com/performance-reviews-often-annual-new-ideal/) - Just about every business engages in employee performance reviews but how often does your company use them? Annually? Semi-annually? Quarterly? Is there an ideal way to handle this? Rather than reviewing past performance, improve in real time. Rather than reviewing an employee’s past performance, there is a growing trend in management to perform mini reviews - [Ask HR: Can we do “working interviews?”](https://cardinalservices.com/ask-hr-can-working-interviews/) - Dear HR: We are recruiting a new chef for our restaurant. We have a reputation for having the best food in town so we need to be sure our potential new hire will be able to keep up with our fast-paced kitchen, and that their skills measure up. Can we have the top four applicants - [Ask HR: Is a Snow Day a Sick Day?](https://cardinalservices.com/ask-hr-snow-day-sick-day/) - Dear HR: Do snows days qualify as sick days? HR Answer: Snow days are not a legally accepted reason in which sick time may be used under the Oregon Sick Leave Law. If a business is closed due to weather, or if an employee is unable to get to work due to inclement weather--these absences - [Ask HR: Employee requesting Paternity leave.](https://cardinalservices.com/askhr-employee-requesting-paternity-leave/) - Dear HR: My employee wants to take two months off work because he and his girlfriend are having a baby. Do I have to let him have the entire two months off? They aren’t married and his girlfriend doesn’t work, so she will be home with the baby. If yes, will I have to pay - [Ask HR: How can I screen for a lifting requirement?](https://cardinalservices.com/ask-hr-can-screen-lifting-requirement/) - Dear HR: I own a small retail shop with a warehouse full of product. My employees have to load and unload heavy boxes. I know that I can’t ask applicant’s if they have any health problems or back injuries that would prevent them from doing the heavy lifting, but I really don’t want to hire - [Are My Employees Abusing Sick Leave?](https://cardinalservices.com/employees-abusing-sick-leave/) - Common issues effecting employers Suspected Sick Leave Abuse It has been a year since mandatory sick leave began in Oregon. Now that the policy has been implemented and employees are starting to accumulate and use their time - knowing what your options as an employer can help reduce the misuse of sick leave and save - [Final Time, On Time](https://cardinalservices.com/final-time-time/) - There are state rules and regulations that govern when an employee’s final check must be paid. The timelines for issuing a “final paycheck” vary based on reason why the separation occurred - whether they quit with notice, or employee was terminated, etc. Penalty for Withholding Final Wages Failing to pay any part of an employee´s - [Ask HR: Can we request PROOF for Sick Time used?](https://cardinalservices.com/ask-hr-can-request-proof-sick-time-used/) - Dear HR, We have an employee, who seems to be using their accrued sick leave as quickly as they are earning it. They seem to be sick every Monday ... Can we ask the specifics of the illness or demand a doctor’s note? Can we discipline or terminate for using excessive sick leave? HR - [Ask HR: Cell Phone Policy Help!](https://cardinalservices.com/ask-hr-cell-phone-policy-help/) - Dear HR, My employees seem to be on their cell phones all the time. Am I allowed to implement a policy stating that every employee must leave their cell phone in a cubby during working hours? Breaks and lunch would not be included. HR Answer: Yes you may implement a cell phone policy and - [Ask HR: Does drive time pay prevailing wage?](https://cardinalservices.com/ask-hr-drive-time-pay-prevailing-wage/) - Dear HR, We are looking at a prevailing wage job in another city. The current rules on travel time require employees be paid the prevailing rate at the various worksites to the project. I want to confirm this does not mean they are to be paid prevailing wage while driving between sites. HR Answer: - [Ask HR: Injured employee needs time off schedule.](https://cardinalservices.com/ask-hr-injured-employee-needs-time-off-schedule/) - Dear HR, One of our employees—who has only been working for us a few weeks—fell off a skateboard and hurt their wrist. They requested for shifts to be covered for a week or so. Saturday night, the employee left a message that the injuries were more extensive than originally thought and needed to be off - [Ask HR: Employee admits won't pass drug test - What's next?](https://cardinalservices.com/ask-hr-employee-admits-wont-pass-drug-test-whats-next/) - Dear HR, My new employee claims that they won’t pass the pre-employment drug test because they smoked marijuana last weekend. May I still hire them since Marijuana is now legal in Oregon? HR Answer: Yes…No… or Maybe! An evaluation of the position’s responsibilities and safety risk… combined with your company’s drug testing policy, need - [Ask HR: Do I have to offer the same benefits for everyone?](https://cardinalservices.com/ask-hr-offer-benefits-everyone/) - Dear HR, I would like to offer more vacation time and a higher level of insurance to my managers. Is it legal for me to offer different benefit packages to my employees based on their job classification or work duties? HR Answer: Yes. It is legal to offer your employees different benefits as long - [Ask HR: Do labor laws apply to hiring your own kids?](https://cardinalservices.com/ask-hr-labor-laws-apply-hiring-kids/) - Dear HR, I would like to hire my 14-year-old daughter to work in my retail store. Is it legal to pay her less than minimum wage? HR Answer: Yes and No. Yes, you may employ your child—but you must pay minimum wage. Under Oregon Law, parents who employ their own children must still comply - [Ask HR: Can I terminate for extended employee leave?](https://cardinalservices.com/ask-hr-can-terminate-extended-employee-leave/) - Dear HR, My employee has used all of their family leave and sick time and now he still cannot return to work, can I terminate? HR Answer: Maybe. You should apply your absenteeism and leave policies to determine if you will allow extra time off. Just remember that absences counted as family leave may - [Surviving the Oregon Minimum Wage Hike - Part 1](https://cardinalservices.com/hire-right/) - Tips for Minimum Wage Hike Survival: HIRE RIGHT One of the most important elements of employee management occurs when selecting the right employee(s). Whether you are bringing on your first employee or are looking to retain a staff of hundreds, each new hire has the potential to make your company stronger or cause you unnecessary ## Pages - [Why Outsource?](https://cardinalservices.com/) - Our experienced team is ready with solutions tailored to your needs, letting you focus on your business, not paperwork. Do What You Do Best. Outsource the Rest! - [Co-Employment](https://cardinalservices.com/co-employment/) - Co-Employment with Cardinal lets you focus on growing your business — enjoying 25% less turnover, 7% faster growth, and 50% less chance of failure on average. - [Handbook Wizard](https://cardinalservices.com/handbook-wizard/) - [Oregon Labor Law Posters](https://cardinalservices.com/free-compliance-posters/orlaborlaws/) - Labor Law Posting Resources Cardinal provides FREE Oregon Labor Law compliance posters to our clients. State and federal employment laws/regulations require all employers with at least one employee to post at each of their locations, and in a conspicuous location, applicable federal and state employment law notices. Failure to keep these notices up-to-date can result - [FREE Compliance Posters](https://cardinalservices.com/free-compliance-posters/) - Cardinal provides a Free Oregon Labor Law compliance posters to our clients. State and federal employment laws/regulations require all employers with at least one employee to post at each of their locations, and in a conspicuous location, applicable federal and state employment law notices. 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Tips for Cyber Security Strengthening Cyber Security Cardinal Services, Inc, Cardinal Employer Organization, and Preferred Employer Solutions collectively ("Cardinal") Notice of Data Security Incident The privacy and security of the personal information we - [Workers' Comp](https://cardinalservices.com/workers-comp/) - We offer highly competitive Workers’ Compensation rates to a wide range of businesses via our co-employment model. - [Jobs](https://cardinalservices.com/jobs/) - [Payroll](https://cardinalservices.com/payroll/) - We’ve been helping hundreds of Oregon businesses get payroll done right since 1984. Experience the difference of working with an experienced, local team. - [Contact Us!](https://cardinalservices.com/contact-us/) - [Master Group Health Plan Articles](https://cardinalservices.com/master-group-health-plan-articles/) - Your Cardinal Health Plan Newsletter How to Access Your 1095‑B Form from Regence Go to the Regence website and sign in to your member account Sign in | Regence. If you have not yet created an online account, you will need: The last 4 digits of your member ID number, and The last 4 digits - [401k Options](https://cardinalservices.com/401k-inquiry/) - Oregon now requires you to have a retirement plan. Our Multi-Employer Plan is successful due to ensuring access to top-tiered performing funds at an attractive price point and maintained with the highest level of support. Service is our highest priority! Whether shopping for your first retirement plan - or simply a better one - we - [New Employer Resource Guide](https://cardinalservices.com/newemployerguide/) - Our mission of helping Oregon businesses grow, begins with the right information. Please enjoy this resource page to start off with your best foot forward. - [New Business Resource Guide](https://cardinalservices.com/newbusinessguide/) - Welcome Oregon Employers We've been helping local business thrive since 1984! Our mission of helping Oregon businesses grow, begins with the right information. Please enjoy this resource page to start off with your best foot forward. STEPS TO GET STARTED Whether you're just starting your business or ready to grow, adding employees; we have solutions - [Co-Employment Pricing](https://cardinalservices.com/co-employment-pricing/) - [Oregonize](https://cardinalservices.com/oregonize/) - Find out how getting Oregonized (with an Oregon- based & focused provider) will benefit your Payroll, Workers' Comp, & Business. - [Gain Control](https://cardinalservices.com/control/) - Finally, a partner who gives you MORE control! We start by freeing you from a lot of paperwork. We administer Workplace Solutions professionally, so you experience fewer hiccups. Then you get access to human resource tools to maximize your investment in your staff. If you transfer employer risk to Cardinal - [McLellan + Cardinal merge](https://cardinalservices.com/mclellan/) - Hello. We are Cardinal Services. We recently purchased Corvallis' leading independent staffing agency, McLellan Temporaries, Inc. Though ownership has changed, we are committed to providing the same excellent standards of service. As one of McLellan's valued clients, you will receive the same: Same convenient location and friendly service remains! You can still find the - [Understanding your Paystub](https://cardinalservices.com/paycodes/) - This chart includes the code along with a description of the possible pay codes that could show on your paystub. Pay Code Pay Description ASOCOMMISSION ASO COMMISSION ASOFLOAT FLOAT DAY ASOHOLSUNOT HOLKIDAY/SUNDAY WOKED O/T ASOIRSSETAX SELF EMPLOYMENT TAX ASOMEDALLOW MEDICAL ALLOWNACE ASOOTHEREARN OTHER EARNINGS ASOPDWAGES PER DIEM WAGES ASOPIECE (2/3) PIECE WORK ASOPRODPAY PRODUCTION PAY - [Employee Benefits Administration](https://cardinalservices.com/benefit/) - 401(K) RETIREMENT PLANS Cardinal offers a multi-employer 401(k) retirement savings plan. This plan allows clients and their employees to invest a portion of their gross income into tax-sheltered funds. Cardinal takes on the administrative responsibilities for the plan and manages employee/ employer contributions. Our 401(k) product offers clients multiple plans to choose from and allows - [Human Resource Administration and Compliance](https://cardinalservices.com/hr/) - HUMAN RESOURCE REVIEW Cardinal can complete a full HR checkup-including administration, employee files, compliance, handbook, orientation, training, performance management, and termination procedures. The intended outcome of an HR audit is to minimize your liability exposure and introduce or enhance your HR policies. LABOR LAW COMPLIANCE Today's employment laws are far-reaching, and managers and the organizations - [Paid Leave Oregon - Employees](https://cardinalservices.com/paid-leave-oregon/paid-leave-oregon-employees/) - Paid Leave Oregon information for Employees - [Oregon Retirement Program: Timeline](https://cardinalservices.com/oregon-retirement-plan/oregon-retirement-program-timeline/) - While the NEW Retirement Plan is being rolled out in segments based on employer size, if you want to compete with the big dogs for quality employees, it's time to get in the game now. Benefit for staff - and potential new hires. We have put together a better 401(k) option for employers. Whether you - [Employee PLO Top Off Request](https://cardinalservices.com/paid-leave-oregon/paid-leave-oregon-employees/employee-plo-top-off-request/) - Employee Paid Leave Oregon (PLO) Top Off Request information - [Accounting Professional](https://cardinalservices.com/accountingpros/) - Grow Your Business Partner with an employer services provider who can help your clients grow their business AND, if relevant, expand your own business. Since 1984, we've been Oregon's local resource for small to mid-sized employers who are overwhelmed by administrative duties. Employers gain immediate access to a full range of systems, expertise and support, at an - [What is a PEO?](https://cardinalservices.com/what-is-a-peo/) - [Paid Leave Oregon](https://cardinalservices.com/paid-leave-oregon/) - Paid Leave Oregon (PLO) is a program for employees to take paid leave to care for themselves or family members. Compare PLO Leave to other common Oregon Leave Types What are Employers Required to do? Employers are required to give notice of this law to existing and new employees. Cardinal provides this notice in our - [Shopping Cart](https://cardinalservices.com/sd-shopping-cart/) - [About](https://cardinalservices.com/about/) - Oregon's Best Kept Secret in Employment Services Since 1984, Cardinal Services has helped local businesses in the Pacific Northwest focus on what they do best by taking care of the tedious paperwork and frustrations of being an employer. Contact Us 1-800-342-4742 We're in the Neighborhood We are a Northwest-based, family-owned professional employment services firm that - [Referral Reward Program](https://cardinalservices.com/friend/) - We appreciate your Referral. The Cardinal Services Referral Reward Program is for anyone who would like to refer Cardinal's services within their own business communities' and social networks. It is great for friends who'd like to spread the word about Cardinal and get rewarded in return for their efforts! Get $100 and your business - [Oregon Minimum Wage Rates](https://cardinalservices.com/or-minimum-wage-rates/) - [table id=7 /] Non-Urban Counties: Baker; Coos; Crook; Curry; Douglas; Gilliam; Grant; Harney; Jefferson; Klamath; Lake; Malheur; Morrow; Sherman; Umatilla; Union; Wallowa; Wheeler. State Base Rate: Benton; Clatsop; Columbia; Deschutes; Hood River; Jackson; Josephine; Lane; Lincoln; Linn; Marion; Polk; Tillamook; Wasco; Yamhill. Also includes portions of Multnomah, Clackamas, and Washington counties located outside of - [Hello](https://cardinalservices.com/hello/) - Welcome to Cardinal Services Since 1984, Cardinal Services has helped local businesses in the Pacific Northwest focus on what they do best by taking care of the tedious paperwork and frustrations of being an employer. We are eager to join your support team! Lets talk about how we can help. Office Locations Payroll Services Referral - [Oregon: Recreational Marijuana](https://cardinalservices.com/or-recreational-marijuana/) - On November 4, 2014, Oregon voters passed Ballot Measure 91, legalizing the non-medical possession and use of marijuana for adults age 21 and older. The law goes into effect July 1, 2015. Q: What does this mean to Employers in Oregon? A: On the surface, nothing. Measure 91 states that, "…this Act may not - [Oregon Retirement Savings Plan](https://cardinalservices.com/oregon-retirement-plan/) - Oregon, Save Better! If you are shopping for your business' first employee retirement plan let us help you navigate through the new law complexities and your options - or if you are already sponsoring a retirement plan, do a free comparison of Cardinal 401(k) to your plan. Compare your plan. Get a Free 401k plan - [Referral Submission Page](https://cardinalservices.com/referral-submission-page/) - [glossary](https://cardinalservices.com/glossary-3/) - [How to Engage your Employees](https://cardinalservices.com/engagement/) - Get the right mindset. When employees are an afterthought to the business – rather than what actually drives the business - they don’t wait long to leave. But, we’re preaching to the choir. You already know that employees present a great opportunity to improve your business. Provide meaningful work. Don’t confuse this with glamorous. - [Tap into Expertise](https://cardinalservices.com/expertise/) - Interviewing job applicants, writing employee handbooks and processing payroll may not be rocket science but mistakes are easy to make, and oh so very costly. Outsourcing to a Professional Employer Organization (PEO) gives you instant access to expertise on the entire employee life cycle. Not all human resource service providers are created equal. Create - [Non-Allowable Employees Reporting Form](https://cardinalservices.com/non-allowable-employees-reporting-form/) - QUESTIONS? If you have more employees who are related to the owner(s), please submit another form. If you have any questions, please contact Benefits@cardinal-services.com. Thank you. - [Staffing](https://cardinalservices.com/staffing/) - Need Good Help? Let Us Help Find Your Next Great Hire From recruiting the right candidates to reviewing applications, conducting interviews, and pre-screening hires, Cardinal Services has your staffing needs covered. Wild Rift developers are always in search of the best talent to help them create their next blockbuster game. That's why they use the - [Get Work Brookings](https://cardinalservices.com/get-work-brookings/) - Cardinal Services is hiring for Pacific Wood Laminates and South Coast Lumber BROOKINGS, OREGON $17.00 per hour for entry level position No experience necessary - employer willing to train Full Time - 40 hours a week with overtime available Health Benefits and Raise after successful completion of probationary period Company provides matching 401(k) Retirement plan - [PAYROLL Year End Check List](https://cardinalservices.com/payroll-year-end-checklist/) - Please complete the following year-end checklist. Your help will ensure a smooth holiday payroll season! Deadline is December 15th. Employee Information Reminders: Please have employees review their paystubs to ensure their address is correct for when their W2s are mailed. Once the file has been submitted for distribution we cannot change it on the - [PAYSUITE: Payroll Year-end Checklist](https://cardinalservices.com/paysuite-year-end-checklist/) - Please complete the following year-end checklist. Your help will ensure a smooth holiday payroll season! Deadline is December 15th. Employee Information Reminders: Please have employees review their paystubs to ensure their address is correct for when their W2s are mailed. Once the file has been submitted for distribution we cannot change it on the W2. - [Making Work & Life Easier](https://cardinalservices.com/outsource-with-cardinal/) - Do What You Do Best. Outsource the Rest! Whether you're looking for an all-inclusive HR solution or a la carte payroll, staffing, or workers' comp coverage, our friendly team can put together services tailored to your unique business needs. Hiring & Staffing Hire right the first time! Bad hiring causes a high percentage of business - [Being an Employer isn't a DIY project](https://cardinalservices.com/contractors-dont-diy/) - Not every project is a DIY. Don't go it alone as an Employer! Profits falling through the cracks Let us help you build a stronger bottom line. Cardinal can saves you time and money by handling your administrative needs. Demolish the back-office paperwork Let us swing that hammer for you. We take care of business - [$1000 Thank You](https://cardinalservices.com/1000thankyou/) - Grand Prize $1,000 2nd Place $500 3rd Place $350 4th Place $150 3rd Quarter 2023 Winners Grand Prize $1,000 COMING SOON 2nd Place $500 COMING SOON 3rd Place $350 COMING SOON 4th Place $150 COMING SOON Plus, an additional 10 people will win $50 Amazon gift cards. COMING SOON 2nd Quarter - [PLO Employee Leave Notification](https://cardinalservices.com/plo-employee-leave-notification/) - [Contractor Info Request](https://cardinalservices.com/contractor-contact/) - [Exempt vs. Non-Exempt Employee Classification](https://cardinalservices.com/exempt-vs-nonexempt/) - This guide provides general information on the exemption from minimum wage and overtime pay provided by the Fair Labor Standards Act (FLSA). The FLSA requires that most employees in the United States be paid at least the federal minimum wage for all hours worked and overtime pay at time and one-half the regular rate of - [Our Services](https://cardinalservices.com/products/) - Human Resource Compliance Human Resource Audit Labor Law Compliance Personnel Recordkeeping Required Postings Employee Handbook New Hire Reporting Employee Benefits 401(k) Group Life Insurance 125/129 Flex Spending Plan Dental/Vision Cafeteria Plan Health Insurance Administration Employee Screening Background Check Drug Testing Reference Review License Verification Custom Testing Recruiting/Hiring Payroll Administration Employee Paychecks New Hire Reporting Deductions - [Cardinal History](https://cardinalservices.com/us/history/) - In 1984, Q.T. "Bud" Freeman and Diane "Gail" Freeman purchased the franchisee’s rights to the Acme Personnel Employment Agency in North Bend, Oregon. Two years later, they bought the franchisor’s interest and established Freeman Employment Agency. In 1988, Cardinal Services, Inc. was formed and a branch location in Eugene was opened. By 1990, a location - [PayCard & Direct Deposit](https://cardinalservices.com/epay/) - A BETTER WAY TO GET YOUR PAY. Prompt pay. Instant access. That's Why People Choose Electronic Pay! What is Electronic Pay? Your paycheck is automatically deposited into the account(s) you specify with every payroll. No more paper checks to track and no more rushing to the bank to deposit your paycheck on your lunch hour. - [Privacy Policy](https://cardinalservices.com/privacy-policy/) - We never use your information for anything other than our own communications, which may include promotional offers. Your private information will NEVER be sold by us to anyone. - [Your Cardinal Team](https://cardinalservices.com/staff/) - Thank you for using Cardinal Services. We have many team members ready to help you! [table id=10 /] SEND US A MESSAGE: - [Saving Oregon](https://cardinalservices.com/savingoregon/) - Oregon now requires you to have a retirement plan. Our Multi-Employer Plan is successful due to ensuring access to top-tiered performing funds at an attractive price point and maintained with the highest level of support. Service is our highest priority! Whether shopping for your first retirement plan - or simply a better one - we - [Reduce Turnover](https://cardinalservices.com/turnover/) - Hiring mistakes cost an average of $14,000. Not surprisingly, 30{0c2d428c3cefef4a77c472786cabf3d957ca1c1fde265c02f19cd1ec2d7db907} of business failures are due to poor hiring practices. Nationwide, employment turnover averages 42{0c2d428c3cefef4a77c472786cabf3d957ca1c1fde265c02f19cd1ec2d7db907}. With a Professional Employer you can reduce turnover 10{0c2d428c3cefef4a77c472786cabf3d957ca1c1fde265c02f19cd1ec2d7db907}-14{0c2d428c3cefef4a77c472786cabf3d957ca1c1fde265c02f19cd1ec2d7db907}. Turnover is approached two ways: HIRE RIGHT. 80{0c2d428c3cefef4a77c472786cabf3d957ca1c1fde265c02f19cd1ec2d7db907} of turnover is due to bad hiring. Expand your talent pool and improve - [Protecting Assets](https://cardinalservices.com/assets/) - [ezcol_1third] Are you a fan of strenuous documentation? WE THOUGHT NOT. It produces no revenue, so we don't blame you. [/ezcol_1third] [ezcol_2third_end] However, businesses who do not document run a higher risk of failure due to issues with the following: Payroll tax compliance Regulatory compliance Workplace safety Financial risk Employee turnover [/ezcol_2third_end] While we - [Supervisor Training](https://cardinalservices.com/supervisor-training/) - All supervisors need training. Even an experienced one needs to keep up on ever changing HR practices. Cardinal offers a variety of supervisor training opportunities ranging from specific classes to articles that delve into a wide variety of HR items. Give your supervisors the necessary training and tools they need to achieve success and reduce - [Inquiry Submitted](https://cardinalservices.com/inquiry-submitted/) - Your inquiry was received. An employer advisor will contact you about your request, generally within the next business day. Additional information may be needed to give you the most accurate price quote. - [Using Sick Leave](https://cardinalservices.com/using-sick-leave/) - How do I use Sick Leave? Pretty much anything can be used as a reason to be sick. There are some exceptions and there are times when you can require a doctor’s note. If an employee wants to use sick leave it is best to look over the entire list of acceptable reasons. On pages - [PayCard Features and Benefits](https://cardinalservices.com/paycard-features-benefits/) - PayCard Features and Benefits • Your pay is automatically deposited onto your card • Use your card wherever Visa is accepted • Access your money 24x7 at over 32,000 surcharge free ATM “AllPoint” locations or at over 1 million ATM locations worldwide • Pay bills on-line or over the phone • No credit qualification or - [Download the purchased products](https://cardinalservices.com/sd-download-page/) - [Mandatory Insurance](https://cardinalservices.com/mandatory-insurance/) - There are some types of coverage that all employers must obtain. Most of that coverage that is statutorily required by the federal, state or even local government. Cardinal makes it easy to get the basics in one bundle as part of our service. Workers’ Compensation There are no upfront deposits or lengthy ACORD forms to ## Jobs - [Cabinets and Countertops Installation Laborer](https://cardinalservices.com/job/cabinets-and-countertops-installation-laborer/) - Cabinets and Countertops Installation LaborerLocal family-owned cabinet and countertop business is looking to add to their team. We are accepting resumes for experienced workers to grow our business.If you take pride in delivering flawless installations and enjoy working with high-quality materials in a fast-paced, team-oriented environment, we’d love to hear from you!RequirementsBasic tool knowledge of - [Sewing Machine Operator (Full-Time)](https://cardinalservices.com/job/sewing-machine-operator-full-time-3/) - Sewing Machine Operator (Full-Time)Are you detail-oriented, dependable, and enjoy working with your hands? A local Scappoose manufacturer is seeking a Sewing Machine Operator to join its production team. This is an excellent opportunity for individuals with industrial sewing experience or those with strong mechanical aptitude and an eagerness to learn. Successful candidates will help create - [Seat Production Technician](https://cardinalservices.com/job/seat-production-technician-2/) - Seat Production Technician (Full-Time)Are you dependable, detail-oriented, and enjoy hands-on work in a manufacturing environment? A local Scappoose manufacturer is seeking a Seat Production Technician to join its production team. This is an excellent opportunity for individuals who enjoy assembly work, working with a variety of materials, and contributing to the production of high-quality seating - [Corvallis Positions](https://cardinalservices.com/job/corvallis-positions/) - Now Hiring: General Applicant Pool – Multiple Industries (Corvallis, OR)Type: On‑call • Temporary • Short‑term • Fill‑in • Project‑basedLocation: Corvallis, OregonAre you looking for flexible work opportunities, short‑term assignments, or a way to quickly step into available roles across a variety of industries?Our Corvallis location is building an ongoing applicant pool to fill immediate‑need, temporary, - [Green Chain Puller](https://cardinalservices.com/job/green-chain-puller/) - Green Chain Puller - MillA Green Chain Puller is a physically demanding, entry-level sawmill position responsible for pulling, sorting, and stacking, freshly cut ("green") lumber from a moving conveyor chain by grade, size, and length.Job is fast-paced and involves intense physical labor during the entire shift.Must have reliable transportation to the job site.RequirementsPrevious Experience in green - [Cashier](https://cardinalservices.com/job/cashier-3/) - Full-Time Cashier Coos Bay, OregonPay: $14.55 per hourSchedule: Full-time, 5-day work weekTuesday–Wednesday: 6:00 AM – 2:00 PMThursday: 2:00 PM – 10:00 PMFriday–Saturday: 10:00 PM – 6:00 AMJob SummaryWe are seeking a reliable and motivated Full-Time Cashier to join our team. This role involves customer service, food preparation, and maintaining a clean, organized work environment.ResponsibilitiesPrepare and stock - [Delivery Driver](https://cardinalservices.com/job/delivery-driver/) - Delivery DriverSeeking an enthusiastic gear-head with fabulous customer service skills and a passion for learning to be a Delivery Driver for a busy retail auto parts store.This position is for an entry-level delivery driver with some basic auto knowledge and a positive attitude.RequirementsHave a positive attitude and fabulous customer service skills.Must have a valid Drivers - [Delivery Driver](https://cardinalservices.com/job/delivery-driver-2/) - Delivery DriverSeeking an enthusiastic gear-head with fabulous customer service skills and a passion for learning to be a Delivery Driver for a busy retail auto parts store.This position is for an entry-level delivery driver with some basic auto knowledge and a positive attitude.RequirementsHave a positive attitude and fabulous customer service skills.Must have a valid Drivers - [Bookkeeper](https://cardinalservices.com/job/bookkeeper/) - Looking for a flexible bookkeeping opportunity where your organization, accuracy, and consistency can make a difference? We are seeking a structured and dependable Bookkeeper to support daily accounting operations. This role is ideal for someone with QuickBooks experience who enjoys working with numbers, maintaining accurate records, and supporting a busy office environment.RequirementsExperience with QuickBooks Online required.Experience with accounts - [Cranberry Processor](https://cardinalservices.com/job/cranberry-processor/) - Cranberry ProcessorDo you like to work outdoors? This may be the job for you!We are seeking seasonal help for harvesting. This is a labor intensive position that requires someone who is reliable, hardworking and who enjoys working outdoors in a team.RequirementsMust be able to pass a background check.Willing to train reliable workerJob DutiesHarvest and process - [Client Services Advocate](https://cardinalservices.com/job/client-services-advocate/) - JOB SUMMARY:Client Service Advocates provide quality service and meaningful interactions filling a client-facing role within the organization. As the direct point of interaction with clients, CSA’s are themain support and source of referrals and case management for existing and potential AYAclients. Client Service Advocates ensure that the individuals we serve receive the informationand resources necessary - [Diesel Technician](https://cardinalservices.com/job/diesel-technician-2/) - Diesel TechnicianPay: $28.00 - $35.00 per hour DOE (Depending on Experience)We are currently seeking an experienced Diesel Technician to join our team. The ideal candidate will have a strong mechanical background and experience diagnosing and repairing over-the-road diesel trucks and trailers. Minimum of three years of diesel repair experience required. ResponsibilitiesDiagnose and repair over-the-road diesel trucks - [Composites Production Worker](https://cardinalservices.com/job/composites-production-worker-2/) - We are seeking a motivated and detail-oriented individual to join our team as an Entry-Level Composites Technician.This role is ideal for someone looking to start a career in advanced manufacturing and materials. The successful candidate will assist in the fabrication, assembly, and repair of composite components using industry-standard techniques and tools. Training will be provided, - [Recreation Assistant – After School Program 2026/2027](https://cardinalservices.com/job/recreation-assistant-ages-16-after-school-program/) - Recreation Assistant – After School Program (Age 16+)Make a Difference After School!Looking for a fun, active job after school? Join the City of St. Helens Recreation Department and help create a safe, welcoming, and engaging environment for local youth.This is a great opportunity to earn money, build leadership skills, gain experience working with children, and - [Seasonal Road Maintenance & Flagging Worker](https://cardinalservices.com/job/seasonal-road-maintenance-flagging-worker-2/) - Columbia County Public Works is seeking a dependable and safety‑focused Seasonal Road Maintenance & Flagging Worker to support road operations. This position plays an important role in maintaining safe roadways and assisting crews with maintenance, flagging, and general labor tasks. Experience is preferred, but training is available for motivated candidates.RequirementsOregon Flagger Certificate required. Certification cost may - [Aquatic Safety Attendant](https://cardinalservices.com/job/aquatic-safety-attendant/) - Swimming Ability Must demonstrate strong swimming ability, and perform 500 meters (550 yards) swim, without equipment that enhances buoyancy or propulsion, over a measured course in ten minutes or less.Must also perform a brick swimming test, starting feet first in the shallow end of the pool, swimming 25 yards, diving down to a maximum of 12 - [Cashier/Gas Station Attendant](https://cardinalservices.com/job/cashier-gas-station-attendant/) - CashierWe are looking for dynamic cashiers and gas station attendants!The cashiers operate cash registers, verify IDs for age-restricted items, monitor pumps, and provide customer service in a fast-paced environmentAttendants are responsible for providing excellent customer service, maintaining the gas station facilities, and handling transactions for fuel.These jobs require good communication skills, a positive attitude, and - [Cashier/Gas Station Attendant](https://cardinalservices.com/job/cashier-gas-station-attendant-2/) - CashierWe are looking for dynamic cashiers and gas station attendants!The cashiers operate cash registers, verify IDs for age-restricted items, monitor pumps, and provide customer service in a fast-paced environmentAttendants are responsible for providing excellent customer service, maintaining the gas station facilities, and handling transactions for fuel.These jobs require good communication skills, a positive attitude, and - [Home Delivered Meal Coordinator](https://cardinalservices.com/job/home-delivered-meal-coordinator-19/) - Home Delivered Meal CoordinatorAre you a compassionate, organized multitasker who thrives in a people-centered role?As the Home Delivered Meal Coordinator, you'll support the Meals on Wheels program by coordinating volunteers, managing daily schedules, and ensuring clients receive the meals and care they depend on.RequirementsAbility to communicate effectively with clients, volunteers, families, and staffCPR/AED/First Aid certified ## Products - [Model Sick Time & PTO Policies](https://cardinalservices.com/?sd_product=model-sick-leave-policies-2) ## Posts - [download](https://cardinalservices.com/?sd_download=download) - download ## Tooltips - [ERISA Audit](https://cardinalservices.com/glossary/erisa-audit/) - Accountability - An annual financial audit of the plan by an outside party - [Why Outsource](https://cardinalservices.com/glossary/why-outsource/) - Outsourcing is a quick, cost-effective way to add expertise, systems and time. So you can focus on your core business. - [What do you outsource](https://cardinalservices.com/glossary/what-do-you-outsource/) - Except for taking care of your customers, outsourcing works on almost anything. Tax preparation, insurance, legal, HR, janitorial, pest control, etc. - [401K RETIREMENT PLANS ](https://cardinalservices.com/glossary/401-retirement-plans/) - Cardinal offers a multi-employer 401(k) retirement savings plan through Lincoln Financial Group. This plan is operated by Cardinal and is designed to allow clients and their employees to invest a portion of their gross income into a tax sheltered mutual fund. Cardinal takes on the administrative responsibilities for the plan and manages employee/employer contributions to - [CRIMINAL BACKGROUND INVESTIGATIONS ](https://cardinalservices.com/glossary/criminal-background-investigations/) - Cardinal can get you up to date background information on any potential employee. Each state has different rules and regulations, and turnaround can take from 1-7 days. - [DRUG TESTING ](https://cardinalservices.com/glossary/drug-testing/) - Cardinal can perform pre-employment drug tests in our office or in some cases at the client location. We can also develop entire workforce plans, random tests, and post-accident drug testing when needed. - [REFERENCE CHECKS ](https://cardinalservices.com/glossary/reference-checks/) - While not as effective as they once were, reference checks are still key to hiring success. Cardinal can perform these via phone, fax, and email based on previous employer requirements. - [CUSTOMIZED TESTING ](https://cardinalservices.com/glossary/customized-testing/) - Some jobs can require additional testing; including math, measuring, welding abilities, and a number of other job specific skill tests. Cardinal can provide guidance on these, and even administer these tests to potential new hires. - [125 TRACKING](https://cardinalservices.com/glossary/125129-flexible-spending-plan/) - Cardinal’s Section 125 Plan allows employees to use tax-free dollars for health insurance premiums, non-reimbursed medical and dependent care expenses. The plan is administered by Total Administrative Services Corporation. By participating in the plan, employees can reduce Federal, State and FICA taxes nearly 30% on those dollars contributed to the plan. This savings increases the - [Compensation Tracking](https://cardinalservices.com/glossary/workers-comp-tracking/) - Track premiums by employee. - [CHECK MEMO SERVICE ](https://cardinalservices.com/glossary/check-memo-service/) - Send a company message (i.e. Sign up for direct deposit today.) to all employees or a personal message (i.e. Happy Birthday) to an individual. - [CHECK LOGOS ](https://cardinalservices.com/glossary/check-logos/) - Personalize your check with your company logo - [CAFÉ REGISTER ](https://cardinalservices.com/glossary/cafe-register/) - Comprehensive report that combines all of your employees section 125 deferrals on a single report. - [TIPS REPORTING ](https://cardinalservices.com/glossary/tips-reporting/) - Alerts you to discrepancies in meeting minimum wage requirements. Provides you with tip allocations, tip wage calculations, and your tip wage tax credit. - [EMPLOYEE TIME OFF ACCRUALS ](https://cardinalservices.com/glossary/employee-time-off-accruals/) - Posted on their payroll stub, employees can review their vacation, sick and personal time-off accruals and usage every payday. - [BENEFIT TIME OFF ACCRUALS ](https://cardinalservices.com/glossary/benefit-time-off-accruals/) - Save time by allowing us to calculate and accrue your employee vacation, sick and other personal time exactly the way you intend. Provide us with your policy and we will provide you with a hands-off approach to time-off accrual, management reports and a statement on your employee’s payroll check stub. - [CHECK STUFFING ](https://cardinalservices.com/glossary/check-stuffing/) - Saves time and ensures confidentiality. - [DIGITAL SIGNATURE ](https://cardinalservices.com/glossary/digital-signature/) - Provides convenience and security on payday. - [PAPERLESS REPORT DELIVERY ](https://cardinalservices.com/glossary/paperless-report-delivery/) - An ideal service that helps you communicate with your accountant, eliminate desk clutter, increase confidentiality or save a tree. - [DIRECT DEPOSIT ](https://cardinalservices.com/glossary/direct-deposit/) - Convenient, reliable, secure, efficient and flexible. Used by 80% of all US companies, direct deposit is one of the least expensive and most popular employee benefits around. A cash management tool that allows for multiple account disbursement (up to 5), direct deposit gives your employees access to their pay regardless of holidays and vacation schedules. - [NEW HIRE REPORTING](https://cardinalservices.com/glossary/new-hire-reporting/) - Mandated by law in 1998, employers are required to notify the Office of the Attorney General when an employee is hired or rehired. Penalties do apply. - [DEDUCTION AND GARNISHMENTS](https://cardinalservices.com/glossary/deduction-and-garnishments/) - We will create checks automatically for deductions like child support, student loans, wage garnishments or third party benefit plans complete with appropriate agency names and identification numbers. - [TOTALTAX](https://cardinalservices.com/glossary/totaltax/) - TotalTax provides you with a comprehensive tax filing service. When given the appropriate information we accept responsibility for accurate and timely payroll tax reports, returns and payments. You get security, reliability and copies of our work for your archives. When you sign up for TotalTax we will also verify your federal tax filing status and - [BASIC PAYROLL ](https://cardinalservices.com/glossary/basic-payroll/) - Cardinal calculates your employee’s payroll checks, from gross earnings to net pay. ## Categories - [HR News](https://cardinalservices.com/category/hr-news/) - [Ask HR](https://cardinalservices.com/category/ask-hr/) - [Cardinal’s Good Works Clients](https://cardinalservices.com/category/cardinals-good-works-clients/) - [MGHP](https://cardinalservices.com/category/mghp/) - MGHP Articles ## Tags - [Time & Attendance](https://cardinalservices.com/tag/time-attendance/) - [Affordable Care Act (ACA)](https://cardinalservices.com/tag/affordable-care-act-aca/) - [Legislative Update](https://cardinalservices.com/tag/legislative-update/) - [Wage & Hour](https://cardinalservices.com/tag/wage-hour/) - [Employee Screening](https://cardinalservices.com/tag/employee-screening/) - [Recreational Marijuana](https://cardinalservices.com/tag/recreational-marijuana/) - 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