Ask HR: Employees’ work cell phones keep going “missing”

Dear HR,

We keep having company cell phones “get broke or go lost” and replacing them has become costly. Can we write a policy saying that a company phone will be provided, but replacements will have to be paid for by the Employee?

HR Answer,

Great question! Yes, the company may have a cell phone usage policy in place – and Cardinal can assist you in writing your new policy. In addition to lost or broken phones, you may want to set policies regarding appropriate usage, a procedure for using the device while driving, and various other issues. As for having the employee pay for replacements or repairs, company restitution is NOT allowed to be made through payroll deductions from the employee.